Legal Assistant at City of Burnaby

Competition No: 2025-368

Duration: Temporary Full Time

Salary: $5,491 – 5,719 – 5,957 – 6,200 – 6,460/month (2024 Rates)

Schedule: 70 hours bi-weekly; Monday to Friday from 8:00 AM – 4:45 PM (Nine-Day Fortnight)

Special Notes: Normal for CUPE 23 Inside Division Collective Agreement

Last Updated: 12/31/25

This is specialized and complex clerical work in the Legal Department producing and processing legal documentation of moderate complexity related to a variety of land and development transactions, and municipal contracts. An incumbent of this class prepares, reviews and reports on a variety of documents related to assigned cases or files; registers Land Title documents and notices; implements and maintains documentation standards established by the Land Title Office and City departments. A Legal Assistant will also prepare and process contracts, leases, licences and other legal documents; reviews same for completeness and accuracy prior to execution by senior staff; and obtains and reviews contractor insurance coverage and bonds; prepares routine bylaws and bylaw amendments according to precedent or as directed; liaises with and provides a variety of information and assistance to internal and external contacts related to the work performed; interprets and explains applicable policies, procedures, and requirements, forms and regulations. Develops, revises and upon approval implements new work methods and procedures; provides a variety of administrative and clerical support to supervisors as required. Performs related work as required.

Qualifications include completion of Grade 12 plus completion of a related certification, plus considerable related experience in processing legal documentation, preferably in a municipal setting, real estate and development work or an equivalent combination of training and experience. Considerable knowledge of procedures, forms, documents and legal terminology and requirements under the Local Government Act, Community Charter, Land Title Act, Strata Property Act, and other relevant legislation. Knowledge of business English, spelling, punctuation and of modern office practices and procedures in addition to the knowledge of departmental functions, regulations, and practices, as related to the work performed. An incumbent will have sound knowledge of the procedures and rules governing the preparation of City bylaws; considerable knowledge of myLTSA (i.e. Land Title and Survey Authority electronic services), and legal research resources. Ability to review, register and distribute a variety of legal documents of moderate complexity required in rezoning, subdivision, and conveyancing of land, interpret land titles, subdivision plans and other survey plans; to compose routine and non-routine correspondence; maintaining and updating a variety of files and records; ability to establish effective working relationships with a variety of internal and external contacts; and to work with minimal supervision under considerable time constraints. Skill in the use of software related to the work performed. A Legal Administrative Assistant Certificate is required.

This is a Temporary Full-time position until January 29, 2027.

Please apply online by January 12, 2026.

Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview. Please contact People and Culture at 604-294-7303 if you do not receive a confirmation email within one hour of submitting your application online at www.burnaby.ca/careers. We thank all applicants for their interest; however, only those considered for an interview will be contacted.

We respectfully acknowledge that the City of Burnaby is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm Peoples (Kwikwetlem). Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years. We are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.