Executive Assistant at Quantum Management Services Ltd.

Position: Executive Assistant
Location: Downtown Vancouver - Hybrid
Salary: $80,000 to $90,000 + annual bonus, salary commensurate upon experience

Are you proactive, detail-oriented, and energized by supporting high-performing executives? This Executive Assistant opportunity goes far beyond traditional admin support - it's your chance to partner with a group of senior consultants at a global leadership advisory firm known for working with some of the world's most influential organizations.

Based in downtown Vancouver, this hybrid role blends executive support, project coordination, and client interface in a fast-paced, highly professional environment where discretion, agility, and precision are key.

Your future benefits:

- Hybrid work model (2-3 days in-office, flexible days)
- Base salary of $80,000-$90,000 + annual performance bonus
- $6,000 annual retirement contribution + up to $2,000 matching
- 100% employer-paid benefits + wellness allowance
- Enhanced maternity leave top-up and paid parental leave
- Generous vacation and personal time off

Your future responsibilities:

- Coordinate complex scheduling and manage executive calendars across global time zones
- Serve as a key liaison between senior consultants, clients, and candidates
- Prepare high-impact presentations, reports, and confidential materials
- Lead the logistical coordination of client and candidate meetings
- Maintain internal systems (CRM, project trackers) and ensure process accuracy
- Work collaboratively with a close-knit support team in a high-trust, low-ego environment

Skills and profile we're looking for:

- 5-10 years of experience supporting senior leaders in consulting, financial, legal, or professional services
- Proven ability to manage fast-moving priorities with accuracy and calm
- Tech-savvy and experienced with Microsoft Office and internal systems (CRM experience is a plus)
- High emotional intelligence, professionalism, and sound judgment
- Excellent communication skills and ability to act with discretion and initiative
- A collaborative mindset with strong organizational skills and attention to detail

Please send your resume in Word format to Cynthia Gray at [email protected].

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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