Bilingual Legal Assistant - Permanent - 18719 at LRO Staffing

Bilingual Legal Assistant - Permanent - 18719

About The Opportunity

Our client is a law firm, located in downtown Ottawa. They are looking for an experienced, and fluently bilingual, legal assistant to join their team on a full-time, permanent basis.

Duties include but are not limited to:

• Perform clerical, administrative and general office duties for the Ottawa lawyers as requested and assigned by the Ottawa Office Administrator
• Communicate with peers and clients to schedule appointments, hearings, arbitrations, meetings etc. and coordinate arrangements for lawyers’ attendance requirements
• Receive incoming mail and redirect, prioritize and record deadlines
• Organize and expedite the flow of work through the lawyers’ offices
• Create, type, format, review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Assist in the preparation and formatting of legal documents
• Prepare forms according to general instructions and/or precedents, and accompanying documentation
• Arrange for proper service and filing of court pleadings
• Make travel arrangements, including booking flights, hotels, vehicle rental, etc.
• Arrange for timely payment of invoices, complete expense reports, prepare file status reports, work-in-progress reports and pre-bills
• Set up and maintain filing systems, utilizing knowledge of legal records and procedures (including a tickler system)
• Enter student/lawyer dockets into accounting software (French and/or English)
• Follow proper file closure procedures, coordinate file closings
• Perform any other related assistant duties as required
  
  

About You

The successful candidate will have the following:

• Strong set of technical skills which include, but are not limited to, the Rules of Civil Procedure, court filing procedures and time limitations
• Must be able to prioritize, meet deadlines and adapt to frequently and rapidly changing priorities
• Demonstrates competence and effective communication (written and orally) as well as proper grammar, spelling and punctuation in French and English
• Strong attention to detail, and excellent proofreading skills in French and English
• Highly organized
• Demonstrates discretion and effectively manages confidential information
• Comfortable working with other assistants in managing shared files between multiple lawyers
• Effectively works in a team environment or independently, as the situation requires
• Working knowledge of legal office administration through the completion of an office procedures course, or related experience
• Working knowledge of Word, AdobePro, Excel, and Outlook, NetDocs, PowerPoint and Tikit an asset
• Flexible, respectful, honest and trustworthy
• Demonstrates sound work ethic
  
  

About the Job

Salary will fall within the $50,000 to $70,000/year range, depending on experience. Benefits and a hybrid work arrangement will be offered.

LROLEG

How To Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to [email protected]. If you are already registered with us, please contact your Senior Recruiter. Please quote job 18719.

LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.