Legal Administrative Assistant - Medical Defence and Health Law at Gowling WLG

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.

PROFILE

Working within our Professional Liability group with a focus on Medical Defence and Health Law, the Legal Administrative Assistant will be relied upon to provide a high level of professional support to one or more professionals working within a collegial team atmosphere.

This is a 1-year contract until April 2027.

RESPONSIBILITIES

• Coordinating all administrative work of a responsible and confidential nature while organizing and expediting the flow of work through the professional's practice, lliaising with other team members and initiating any follow-up action as appropriate;
• Managing the professional`s calendar including liaising with various internal and external individuals, groups and clients with respect to scheduling and travel arrangements;
• Preparing and organizing meeting and briefing materials in different media formats;
• Managing follow-up and action items from high-level meetings including reviewing and editing minutes;
• Maintaining up-to-date electronic files for reference by all other team members;
• Managing a “Bring Forward” system to ensure tasks are delegated and follow-up action is undertaken;
• Accurately preparing legal documents and correspondence with minimal direction, including some transcription;
• Supporting the professional and working with other senior team members with respect to client management requirements, including billing, communications, event planning and general relationship management;
• Assisting with maintaining and updating files in proprietary applications including some data entry and posting of communications and reference materials;
• Preparation and submission of expense reimbursements and other financial approvals;
• Other duties as required.
  
  

QUALIFICATIONS

• Relevant post-secondary education (such as University degree or Administrative/Legal Administrative Assistant Diploma) coupled with a minimum of 8 years’ experience working in a professional environment (litigation experience is preferred);
• Ability to communicate effectively with clients, stakeholders and Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner;
• Superior interpersonal and relationship management skills, supported by excellent written and oral communications skills;
• Positive, can-do attitude and excellent problem-solving skills, with the ability to overcome challenges, to work with changing priorities, and to think ‘outside the box’ when looking for solutions;
• Excellent software skills including a working knowledge of Microsoft Office Suite; Experience with document/records management or database applications would be an asset;
• Strong organizational and time management skills;
• Capacity to work independently, as well as in a team environment;
• Ability to produce a high quality and quantity of work product, often under tight timelines;
• Able to prioritize and to redefine priorities when necessary;
• Handle stress in a business-like manner;
• Bilingualism (French/English) would be an asset.
  
  

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more
  
  

The starting range for this role is $50,000 to $65,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

Gowling WLG may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.