Client Project Coordinator at Software of Excellence

Henry Schein One (HSOne) is the global leader in dental management, analytics, communication and marketing software. We deliver innovative dental software and services, combined with expert business coaching, to help connect dental technology so it works as one. When technology connects, more data is shared, more tasks are automated, and more work gets done. Most importantly, dental professionals have more time to focus on providing a quality experience for their patients. In fact, one connected practice management system simplifies each step of the patient experience - from first contact and scheduling to clinical treatment and billing, to ensuring loyalty and recurring care. 

How you’ll make an impact :

As a Client Project Coordinator, you will be critical in guiding our new customers through their onboarding journey, ensuring a smooth transition onto our software platforms. You will be the main point of contact for new customers and will be responsible for scheduling onboarding activities, coordinating with cross-functional teams, and arranging all required documentation. You will manage the end-to-end onboarding process and ensure the customer experience is as effortless as possible for our customers.

We are currently hiring for two openings on this team. One position is a permanent role, and the second is a 12-month temporary term, offering an opportunity to make immediate impact while supporting key onboarding initiatives during a period of growth.

This is a hybrid role, with two days in office, to facilitate brainstorming and team building. Our office is located across from Guildford Mall, in Surrey, BC.

What you’ll do

• Act as the main point of contact for customers through the onboarding process, from post-sale to go-live date.

• Conduct kick-off calls with key stakeholders such as Practice Managers, Office Managers, Dentists, and manage customer expectations.

• Monitor and manage simultaneous onboarding projects, adjusting where necessary to minimize issues and ensure key milestones are being achieved.

• Coordinate and liaise with cross-functional resources such as Installs, Conversion, and Training consultants.

• Coordinate internal handoffs and responsibilities to minimize customer touchpoints and remove duplication of effort.

• Contribute to a culture of continuous improvement, suggest new ways of working that reduces the friction from customer onboarding.

• Take ownership of the outcome, which is a successful customer onboarding, regardless of area of responsibility – i.e. we do what it takes to make sure everything just works and the customer is set up for success.

What you’ll bring with you

• 3+ years of experience in client onboarding, implementation, or project delivery, ideally in a SaaS or technology environment

• Proven ability to manage multiple onboarding projects at once while keeping timelines, details, and stakeholders aligned

• Experience using project management, onboarding, or CRM tools to track progress and milestones

• Strong attention to detail and comfort following defined processes and documentation

• Excellent time management skills with the ability to switch between tasks and priorities 

• Clear, confident communication skills when working with clients and internal teams

• Sound judgment and problem-solving skills, with the ability to identify risks and escalate when needed

• A curious, growth-oriented mindset and willingness to learn new tools, processes, and products

• Ability to work independently, stay organized, and remain accountable in a fast-paced environment

Our Recruiting Process

We strive to make our process as simple as possible while still providing opportunities for us to learn about each other.

1. Intro/screening call with our Recruitment Team

2. Short online behavioral and cognitive assessment via the Predictive Index

3. Virtual Interview with Hiring Manager

4. Onsite panel technical interview

At Henry Schein One, hiring is always human first: every application is personally reviewed, every interview is human-to-human, and we only use AI tools to support listening and accuracy, never to replace real connection.

Compensation & Benefits
The posted range for this position is between $75,000 CAD - $85,000 CAD which is the expected starting base salary range for an employee who is new to the role to fully proficient and experienced in the role. Many factors go into determining employee pay within the posted range including prior experience, training, current skills, certifications & education etc.

Our benefits also include:

• 3% RRSP matching

• Comprehensive health benefits plan, including 100% drug coverage

• 3-week paid vacation, growing up to 5 weeks with tenure

• Unlimited paid flex days

• Paid Birthday off