Access, Privacy and Records Management Officer at Town of Okotoks

Opportunity Highlight

Closing Date: July 5, 2026 Position Type:

Permanent

Compensation: $80,201 - $93,009 annually Work Location:

Hybrid (On-site/Remote)

Reporting to the Legislative Affairs Manager, you will be the Town’s go-to resource for records

and information management, access and privacy legislation, and legislative support functions.

You will work closely with departments across the organization to ensure consistent, compliant,

Records & Information Governance

• Administer the Corporate Records Management System (CRMS) and related electronic filing systems;
• Develop, review, and maintain records classification schemes, retention schedules, policies, and procedures;
• Advise departments on best practices for managing electronic and physical records throughout their lifecycle;
• Coordinate secure storage, retrieval, and destruction of records in accordance with legislation and Town standards;
• Monitor program performance, conduct audits, and recommend continuous improvements.

Access to Information & Privacy

• Act as the Town’s Access & Privacy Officer;
• Administer requests under the Access to Information Act and Protection of Privacy Act;
• Interpret legislation, provide guidance on complex files, and ensure legislated timelines are met;
• Promote best practices in privacy, confidentiality, and transparency across the organization.

Training, Liaison & Corporate Support

• Deliver training and support to staff on records systems, legislative processes, and compliance requirements;
• Lead and support the Records Liaison program.

Opportunity Details

Job Posting ID

1326P

Hours of Work

37.5 per week

Number of Openings

Standby Rotation Required

No

Driver's Abstract Required

No

Police Record Check Required

Yes

What we offer

• An excellent pension plan
• Career development
• Competitive salary
• Comprehensive health, dental, paramedical
• Flexible work schedule

What you Bring

A combination of education and experience that would provide the required knowledge, skills and abilities to qualify. A typical way to qualify is equivalency to completion of:

• A diploma in Records Management plus;
• 3 or more years direct and related work experience, preferably within the Local;
• Government Information Management environment;
• Experience working with Corporate Records Management System (CRMS);
• Training and knowledge of public body responsibilities under the Access to Information Act (ATIA) and Protection of Privacy Act (POPA); and
• Strong diplomacy, tact confidentiality, and communication skills.

Equity, Diversity and Inclusion (EDI)

Equity, diversity and inclusion (EDI) is essential to achieving the Town of Okotoks’ strategic plan. We encourage applications from women, Indigenous Peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. The Town of Okotoks aims to build independence, dignity, integration and equality of opportunity into all aspects of the Town’s work culture.

How to apply

Pre-employment Requirements

Candidates who progress to final stages of the recruitment process will be required to provide proof of education and designation along with a favorable criminal record check.

How to Apply

Applicants are invited to submit a resume online through our career section. Postings close at midnight on the closing date listed below. We will not be able to accept late applications.

The Town of Okotoks is an inclusive workplace and welcomes applications from all qualified applicants. Only those chosen for an interview will be contacted.

Accommodations

The Town is dedicated to cultivating a workplace that embraces respect, inclusivity, and equity, mirroring the diverse community we serve. Upholding the core values of Diversity, Equity, Inclusiveness, and Accessibility is our unwavering commitment. The Town of Okotoks prides itself on being an inclusive workplace, inviting applications from all qualified candidates.

• We will provide an accessible experience for applicants. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process.
• If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact us through our online contact form.
• All information received in relation to accommodation will be kept confidential.

Last Updated: May 25, 2026