Payroll Manager at Frontier Dental Supply

Position Overview

Frontier Dental is seeking an experienced Payroll Manager to lead payroll operations across the United States and Canada. This role reports into Finance and works in close partnership with Human Resources to ensure accurate, compliant, and timely payroll processing.

The Payroll Manager will oversee payroll execution, tax compliance, ACA and Canadian benefits reporting, and internal controls. This role requires strong regulatory knowledge, attention to detail, and cross-border payroll expertise.

Payroll Administration

• Manage end-to-end multi-state (U.S.) and multi-province (Canada) payroll processing.
• Ensure accurate processing of salaries, hourly wages, bonuses, commissions, and deductions.
• Oversee payroll changes including new hires, terminations, compensation adjustments, and garnishments.
• Reconcile payroll to the general ledger and support Finance during month-end and year-end close activities.
• Review and approve payroll journal entries, accruals, and payroll-related account reconciliations.
• Manage payroll systems and third-party vendors.
• Serve as the primary payroll subject matter expert for Finance, HR, Benefits, and external providers across the U.S. and Canada.

Compliance & Regulatory Oversight

• Ensure compliance with U.S. federal, state, and local laws (FLSA, IRS regulations, wage and hour laws).
• Ensure compliance with Canadian federal and provincial payroll regulations.
• Oversee payroll tax filings, including:
• U.S.: 941s, 940s, state filings, W-2s, 1099s
• Canada: CRA remittances, T4s, T4As, ROEs
• Maintain compliance with garnishments, levies, and statutory deductions.
• Monitor regulatory changes and implement required updates across both countries.
• Coordinate support for payroll audits and respond to regulatory inquiries

Benefits & ACA / Statutory Reporting

• Partner with HR to ensure accurate benefit deductions and reporting.
• Oversee U.S. Affordable Care Act (ACA) tracking and filings (1094-C, 1095-C).
• Support Canadian benefits and statutory programs including CPP, EI, and provincial health requirements.
• Ensure compliance with ERISA (U.S.) and applicable Canadian benefits regulations.

Controls & Process Improvement

• Maintain strong internal controls and audit-ready documentation.
• Develop and document payroll policies and procedures.
• Identify process improvements to increase efficiency and reduce risk.
• Safeguard payroll data confidentiality.

Qualifications

• Bachelor’s degree in Accounting, Finance, HR, or related field
• 5+ years of payroll leadership experience.
• Experience managing both U.S. and Canadian payroll required.
• Strong knowledge of ACA and CRA reporting requirements.
• CPP (U.S.) or PCP/CPM (Canada) certification preferred.
• Experience in multi-location healthcare organizations preferred.

Pay: $95,000.00-$120,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Work Location: In person