Administrative Assistant - Human Resources Department at University of Prince Edward Island

The Human Resources Department is seeking an energetic and motivated person to join its team. The Human Resources Department manages a comprehensive range of personnel, labour relations and human resources planning functions within the University. The work environment is high-traffic and fast-paced, and the subject matter is of a highly sensitive and/or confidential nature.

RESPONSIBILITIES

Reporting to the Director, Human Resources, the successful candidate will:

• Provide confidential administrative support to the Director and HR Manager that includes maintaining the Director’s calendar, track and schedule meetings, prepare correspondence and track departmental budgets and administer payments
• Assist three HR Officers with recruitment and manage the student staffing process
• Provide necessary support of grievance processes and other collective agreement timelines
• Manage inquiries from the public and employees related to HR processes
• Maintain a complex records management system
• Assist with maintaining supplies and equipment
• Perform other related duties as required

QUALIFICATIONS

• Completion of a post-secondary program in Human Resources, Office Studies or a related field with two years’ related experience is required. An equivalent combination of training and experience will be considered
• Experience supporting human resources in a unionized environment is preferred
• Clear understanding of the need for discretion and confidentiality
• Comprehensive knowledge of Microsoft 365 is required
• Familiarity with the UPEI environment, its regulations and policies would be an asset