Administrative Assistant at Viking Fire Protection

Job Location : Winnipeg, MB

As part of our ongoing growth, we’re building a new team, and we are looking for an Administrative Assistant to look after all administrative internal processes of the office. Among other things, your responsibilities will be to :

• Receive, filter and assign calls, mail and email correspondence;
• Answer service calls and requests from customers;
• Assign service calls to the appropriate technician and provide them administrative support when required;
• Complete tender forms;
• Open projects in our internal software;
• Prepare all documentation required for the realization of the project;
• Follow-up with customers for POs and payments;
• Issue and match purchase orders, packing slips and invoices;
• Manage timesheets;
• Prepare monthly invoicing;
• Ensure reports and monthly invoices are processed in a timely manner;
• Maintain and manage office supplies.

Success Factors

• Minimum of 2 years of relevant experience in a similar position.
• Basic knowledge in accounting.
• Fluent in spoken and written English (essential).
• Strong computer skills and very good knowledge of Windows software.
• Team oriented.
• Strong customer service skills.
• Be resourceful and have a good work organization.
• Experience in the construction field (an asset).

Why Join Viking

• Viking values, respects, and supports the interests of its employees from all walks of life. We will consider all qualified candidates.
• Competitive salary based on competencies and experience.
• 3 weeks of vacation from May 1st following 1 year of service, 12 paid Statutory Holidays and 5 paid personal days per year.
• Comprehensive Group Insurance Plan upon hiring, including the virtual care platform Dialogue for a quick access to healthcare services in many Canadian provinces.
• Group RRSP with employer contributions (4%) following 3 months of continuous service.
• Supplemental training according to employee, market or company needs.
• Years of service Recognition Program.