Coordinator, Human Resources at ATCO

Coordinator, Human Resources or as we like to say, HR Operations Orchestrator!

We’re looking for a Human Resources Coordinator to join our diverse & vibrant team and become part of the ATCO family. ATCO Energy operates 2 lines of business comprising of its Energy, Home Services division and the Blue Flame Kitchen. The HR team plays a key role in supporting the people behind it all, we like to call ourselves the A-Team!

The HR team works to support the employee experience across the full lifecycle, from recruitment and onboarding to employee support and HR operations. If you join our team, you can expect a collaborative, fast-paced environment where attention to detail, teamwork, and a service-oriented mindset are key.

Working as part of the ATCO Energy HR team and reporting to the Manager, Human Resources, this role supports the delivery of day-to-day HR operations with a focus on recruitment coordination, onboarding support, HR systems updates, employee record maintenance, and HR administration. This role helps ensure a smooth and efficient experience for candidates, employees, and leaders by coordinating key HR processes, maintaining accurate data, and supporting a wide range of administrative activities across the employee lifecycle.

On a daily basis, you’ll…

Recruitment Coordination

• Coordinate end-to-end recruitment administration, including posting roles, scheduling interviews, coordinating candidate communications, and preparing recruitment documentation
• Support hiring leaders and the HR team with interview logistics, candidate tracking, and recruitment timelines
• Prepare offer letters, employment agreements, and other hiring-related documents
• Coordinate pre-employment requirements such as background checks, references, and other onboarding documentation
• Maintain recruitment records and ensure candidate information is accurately captured in HR systems and tracking tools
• Support a positive and professional candidate experience through timely communication and consistent follow-up

HR Systems & Data Administration

• Maintain and update employee records in HR systems, ensuring accuracy, completeness, and confidentiality
• Process employee lifecycle changes such as new hires, transfers, promotions, compensation changes, leaves, and terminations
• Support data entry, reporting, file maintenance, and document management across HR systems
• Assist with auditing HR data and identifying discrepancies to support data integrity and compliance
• Generate standard HR reports and provide administrative support for tracking key people metrics

Onboarding & Employee Lifecycle Support

• Coordinate onboarding activities for new hires, including documentation, system setup requests, orientation scheduling, and introductory communications
• Prepare onboarding materials and support a smooth and welcoming new employee experience
• Provide administrative coordination for employee changes, offboarding activities, and related documentation
• Maintain employee files and ensure records are organized and up to date

HR Administration & Coordination

• Provide day-to-day administrative support to the HR team
• Draft routine HR letters, forms, and employment-related documentation
• Respond to general HR inquiries from employees and leaders, escalating more complex matters as appropriate
• Process and track HR-related invoices, including coding to cost centers and submitting for approval
• Support the coordination of HR programs, initiatives, meetings, and annual processes
• Assist with preparing materials for HR communications, meetings, and presentations

Compliance, Confidentiality & Process Support

• Ensure employee information is handled with a high degree of confidentiality and professionalism
• Support compliance with internal policies, employment standards, and HR procedures
• Maintain organized records and documentation to support audit readiness
• Help identify opportunities to improve coordination, streamline processes, and enhance the employee experience

Who you are

• An organized and detail-oriented professional who takes pride in accuracy and efficiency
• Responsive and service-focused, with a strong customer-service mindset
• A collaborative team player who communicates effectively and builds positive relationships

What you have

• A degree in Human Resources, Business Administration, or a related field
• 1–3 years of experience in an HR, recruitment coordination, or administrative support role
• Experience working with HRIS, applicant tracking systems, and Microsoft Office applications
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• High attention to detail and accuracy, particularly with data entry, documentation, and scheduling
• Strong interpersonal and communication skills with a customer-service mindset.

Why ATCO Energy?

• Competitive compensation, pension matching, and employee share options
• Volunteering (during work hours) program and charitable donation matching
• Hybrid work schedule, meeting-free Fridays, and Work from Anywhere August
• Well-Being @ATCO Health & Wellness Program
• Wellness and psychologist coverage
• Fertility drugs & treatment benefits
• Adoption benefits
• Flexible public holidays and your birthday off
• So much more!

This role is located in Calgary.

At ATCO Energy we’re purpose-driven to help customers feel comfortable and confident in their homes. Every day, we lean on our core values to shape the future of our industry with our trailblazing spirit in a fast-paced and agile environment. We make diversity, equity, and inclusion a top priority as we recruit team members who thrive in an environment of collaborative problem-solving and share a desire to make a difference.

, Osanife, Naomi