Operations Admin & Purchasing Agent at Island Abbey Nutritionals

Location: Charlottetown, PEI

Employment Type: Permanent, Full-Time

Reports To: Sr. Manager, Sourcing & Operations Analytics

Salary Range: $25 - $27

We provide full-service contract manufacturing, bottling, and packaging solutions for white-label gummy natural health products, supporting clients from concept through launch. Operating within a regulated manufacturing environment, we are committed to quality, compliance, and continuous improvement.

The Opportunity

We are seeking a detail-oriented and proactive Operations Admin & Purchasing Assistant to join our manufacturing team. This role is essential in supporting daily production operations, maintaining accurate documentation, and coordinating purchasing activities to ensure the timely availability of materials and supplies.

What Success Looks Like

• Materials and supplies are available when needed to keep production running smoothly
• Batch tickets and production paperwork are accurate, complete, and processed on time
• Vendors are coordinated effectively, with clear communication on pricing and delivery

Key Responsibilities

• Create and process purchase requisitions for both inventory and non-inventory items (raw and packaging materials, consumables, etc).
• Using approved purchase requisitions, create and issue purchase orders in the ERP system.
• Liaise with vendors to confirm pricing and delivery timelines on purchase orders. Notify planning of any supply issues.
• Assist Finance with reconciling any PO discrepancies.
• Generate and issue batch tickets and production paperwork for daily manufacturing runs in alignment with the Production Schedule.
• Coordinate with Production to ensure completed batch tickets are closed and reconciled promptly.
• Cataloguing supplier information.
• Support internal audits and ensure compliance with GMP, HACCP, and other regulatory standards.
• Support continuous improvement initiatives by identifying inefficiencies and proposing solutions.

Qualifications

Education & Experience

• High school diploma or equivalent required; post-secondary education in Business Administration or Office Administration is an asset but not required.
• Experience with an MRP/ERP system or willingness to learn (training provided).
• Familiarity with basic purchasing or inventory processes is an asset.

Skills & Competencies

• Strong attention to detail and accuracy in data entry.
• Proficient in Microsoft Excel, Word, and Outlook.
• Highly organized with the ability to prioritize and manage multiple tasks.
• Good communication skills and a collaborative, team-oriented attitude.
• Comfortable working in a fast-paced, production-driven environment.
• Eagerness to learn new systems and processes.

Our Commitment to Inclusive Hiring

We are committed to building an inclusive and accessible workplace. We welcome applications from individuals of all backgrounds and experiences. Accommodations are available throughout the recruitment process upon request.