Accounts Payable Clerk at Westerkirk Capital

Location: Victoria, British Columbia, Canada (On-site)

Full-Time

40 Hours a Week

Salary Range: $50,000 - $65,000

The posted salary range reflects varying levels of experience, from emerging professionals to those with several years of relevant experience. While the full range represents the potential earnings for the role, it is not typical for new hires to start at the top of the range. Placement within the range is based on qualifications, experience, and alignment with internal equity.

Westerkirk Capital Inc. (‘WCI’), a private investment company based in Victoria, BC is seeking an Accounts Payable Clerk. The organization is a single-family office managing assets via internal direct and third-party/external managers across a variety of portfolios and asset classes including fixed income, public equity, private equity, hedge funds, infrastructure, and real estate.

POSITION DESCRIPTION

The Accounts Payable Clerk is a key member of the Finance team, responsible for the accurate and timely processing of accounts payable transactions. Core responsibilities include vendor onboarding and maintenance, invoice processing and verification, expense report review, email monitoring, and ensuring compliance with established policies and procedures.

This role is central to supporting the personal financial operations of the family office. As such, the role involves routine exposure to highly sensitive and confidential personal financial information — including family household expenditures, personal property costs, and private lifestyle matters. The successful candidate must demonstrate an unwavering commitment to discretion, confidentiality, and professional conduct at all times. Beyond confidentiality, the ideal candidate will be self-motivated, adaptable, and detail-oriented, with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. A collaborative approach, sound judgment, and a commitment to accuracy are essential for success in this position.

This is a unique opportunity to gain exposure to a sophisticated family office environment while building a strong foundation in accounting and finance. Working closely with an experienced finance team that includes multiple CPA-designated professionals, the successful candidate will receive ongoing mentorship, guidance, and support. This collaborative environment offers valuable opportunities for professional development, skill enhancement, and career growth, making it an ideal role for individuals looking to advance their careers in accounting and finance.

KEY ACCOUNTABILITIES

• Initiates the setup process for vendors.
• Files, codes and enters all invoices promptly. Processes invoices across a broad range of personal and family expenditure categories, including household services, personal property costs, lifestyle vendors, and private family obligations, with the understanding that the underlying principals are individuals, not institutions.
• Ensures all invoices receive proper authorization according to the company’s approval hierarchy.
• Reviews aged payables report to take advantage of terms available from vendors.
• Reviews vendor statements to ensure accounts are current and responds to vendor inquiries.
• Verifies vendor details, including bank account information, certificate of insurance and WCB coverage when applicable.
• Processes EFT, wire, bill and government payments on a bi-weekly basis. Prepares ad hoc urgent payments as required.
• Completes bank and credit card reconciliations, investigating and resolving discrepancies on a timely basis.
• Ensures compliance with the company’s standard operating procedures.
• Assists in AP automation and process improvements including documentation of standard operating procedures for the role.
• Other ad hoc finance and AP related work as assigned.
• Maintains strict confidentiality regarding all personal, financial, and family-related information encountered in the course of duties; exercises discretion in all internal and external communications.

QUALIFICATIONS, SKILLS & ABILITIES:

• Minimum 1-2 years of experience in Accounts Payable or a related administrative or finance role is preferred.
• Post-secondary diploma from accounting, finance or related field considered an asset.
• Proficient with Office 365, including Excel.
• Technologically adept and comfortable working across cloud-based financial systems, with a demonstrated ability to quickly learn new accounting software and ERP platforms.
• Excellent organizational skills with ability to multi-task and accurately work in a fast-paced environment with ever-changing deadlines, priorities and requirements.
• Excellent communication skills with the ability to articulate messages in a simple & easy to follow formats.
• Demonstrated ability to handle sensitive and confidential information with discretion; an understanding of and respect for the privacy expectations inherent in a family office environment is essential.

Westerkirk Capital Inc. is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities, and members of visible minorities to apply. Westerkirk Capital Inc. will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your Human Resources representative. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.