Fleet Service Coordinator at FORTIS BC

Location

Surrey, BC, CA

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Branch: Gas

Affiliation: MoveUP

Employment Status: Full-Time Regular

Salary: $2,739.00 biweekly

Short-term Incentive Eligible: No

Workplace Flexibility: No

Posting End Date: Open until filled

As the province’s largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and propane to 1.3 million customers.

We're actively seeking new talent to join our mission of delivering a stronger energy future in B.C. As one of BC's Top Employers with a diverse team of over 2,700 employees, we are committed to a safe and inclusive culture where each of us can connect, belong, and grow. Join us, and together, let's shape a brighter future for B.C.

Position Overview

Coordinates and administers the full lifecycle of FortisBC fleet vehicles and equipment while ensuring regulatory adherence, cost efficiency, and effective service delivery to operational users.

Responsibilities

Coordinates the acquisition, maintenance and disposition of FortisBC Fleet vehicles and equipment including automobiles, trucks, construction equipment and trailers. Order and receives delivery of new vehicles and makes arrangements for up-fitting; may be required to present rough sketches/drawings of layouts for up-fitting based on user requirements. Coordinates and liaises with managers, fleet management companies, end users, and upfitters on outfitting projects. Monitors the commissioning and disposal of vehicles and equipment. Receives, reviews and coordinates purchase and upfit invoices

Selects and orders appropriate components based on approve specification sheets, provides information regarding available options. Escalates problem associated to various components/specifications; utilizes and/or adapts existing specifications or initiates appropriate changes to meet user’s needs. Assembles catalogues of specifications to create light duty vehicle specifications.

Effectively presents information to FortisBC employees and suppliers; communicates and coordinates specific workflow processes. Visually inspects and signs off on the quality of work completed, escalates issues to management.

Coordinates the installation and removal of fleet specific requirements and provides assistance to on fleet related issues. Assigns vehicles to specific locations and coordinates licensing and registration requirements for vehicles. Reviews GVW ratings to ensure they are correctly applied to all vehicles per industry regulations. Attends to related enquiries from ICBC and others.

Ensures drivers of appropriate vehicles have their annual Commercial Vehicle Inspection Permits completed by expiry date.

Arranges and ensures all vehicles are in compliance with federal and provincial licensing requirements. Maintains vehicles graphics standards and ensures all vehicles are decaled properly with appropriate graphics.

Coordinates vehicle replacements by analyzing vehicle odometer readings and age, and incorporates vehicle and upfit costs for annual budget process. Reconciles vehicle capital costs between fleet management numbers and actual approved invoices quarterly.

Coordinates the investigation of vehicle and equipment problems; works with Fleet service providers on a solution.

May be required to visit various plants and workshops to review service quality; conduct pre-production meetings to clarify requirements, inspect work in progress, assess deviations from specifications and assist in resolving problems related to work scheduling and/or obtaining parts.

Compiles vehicle repair or replace recommendations and may examine the unit,. Reviews mileage and history of repairs. Makes arrangements for temporary replacements from FortisBC Fleet vehicles, reviews rental requests and arranges for rental vehicles.

Responds to general enquiries and complaints relating to Fleet vehicles. Maintains and updates fleet database and vehicle records and prepares new vehicle status reports.. Produces various reports providing costs, forecasts, statistics, driver or vehicle information for management review.

Checks fuel card purchases daily for discrepancies, fraud or questionable purchases. Act on fraud charges immediately. Follow-up with appropriate managers.

Performs duties of a minor nature related to the above duties, which do not affect the rating of the job.

Requirements

High school graduation

Automotive Mechanical Course, Light Truck Essentials LT-2 course or equivalent. Basic knowledge of all types of makes and models of vehicles/trucks

An understanding of ICBC/Transport Canada rules and regulations

Valid BC Driver’s License

Three (3) years’ directly recent related, relevant work experience in a utility fleet or fleet management environment

Ability to work independently without direct assistance from the supervisor

Courteous, professional manner in dealing with internal and external contacts

Ability to multitask and work under pressure during peak workload situations

Problem solving and decision-making skills

Oral and written communication skills

Basic knowledge of computer systems operation, environment and peripherals.

Sound working knowledge of applications software in use in the department (AVL software, MS Excel, Outlook, fleet management web based software).

Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive, and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

To learn more about the recruitment process with FortisBC, please visit the You’re Applying. What now? page for additional information.

FortisBC acknowledges and respects Indigenous Peoples in Canada, on whose Traditional Territories we all live and work. FortisBC is committed to Reconciliation with Indigenous Peoples and is guided by our Statement of Indigenous Principles.

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