Project Administrator at Amico Affiliates

Amico is a leading, Canadian-owned and operated construction company specializing in large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the communities of Ontario. Our expertise spans major infrastructure projects, including highways, bridges, and critical public works that require meticulous planning, innovative engineering, and precise execution.

At Amico, we believe in fostering collaboration and empowering our team to tackle ambitious challenges head-on. By leveraging cutting-edge technology and proven project management practices, we consistently deliver high-quality infrastructure projects, regardless of their scale or complexity.

At Amico we don’t just build projects; we build careers, communities, and a lasting legacy. Being part of our team means playing a pivotal role in shaping Ontario’s most impactful infrastructure developments, while gaining hands-on experience. Join us and be part of something bigger.

The Project Administrator supports the successful planning, execution, and completion of projects by providing comprehensive administrative, coordination, and documentation support to the project management team.

Responsibilities

• Maintain a healthy and safe work environment, compliance with all applicable legislation and internal procedures
• Administration of Material and Sub-Contract execution and documentation (Letters of Intent, CCA Documents, WSIB, Insurance, Form 1000 etc.)
• Track, maintain, and monitor contract compliance documents (WSIB, Insurance, MOL Notices etc.)
• Prepare, submit and process payment certificates.
• Perform bi-monthly reconciliation of purchase orders vs invoices and update purchase orders accordingly
• Monitor, maintain and communicate project reporting (weekly, monthly)
• Assist in the creation, management and monitoring of project correspondence (Submittals, transmittals, tracking documents etc.)
• Processing materials and services received on site into the ERP system (goods receipts)
• Review of project invoices (accounts payable) and backup to substantiate, goods received, pricing etc.
• Processing of change orders for vendors and suppliers (material and subcontractor) and issuing
• Assisting with cost reporting/tracking of purchase orders and subcontract quantities in collaboration with the Project Team.

Qualifications

• Diploma in Business Administration or related field
• 2-3 years’ experience in Construction Administration is considered an asset
• Strong organizational skills and above average attention to detail
• Excellent written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and ERP systems (Oracle preferred), with aptitude to learn new software and systems

This role is a backfill positon.

Salary range between $55,000 to $70,000 per annum

About The Team

At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process. We thank all applicants for their interest. However, only those selected for an interview will be contacted.