Office Coordinator & Administrative Assistant at PGL Environmental Consultants

Advancing People, Environment and Business! Does that statement resonate with you? Do you enjoy working with an engaged team towards a common goal? Do you regularly question the norm and come up with creative solutions to problems? If you’ve answered yes to any of these questions, we might have the perfect role for you!

PGL Environmental Consultants’ is seeking an Office Coordinator / Administrative Assistant to join our team. This role is full-time (37.5 hours per week) and in-person, based out of our Vancouver, BC, office.

Reporting to the Team Lead of Administration, this role is responsible for coordinating the office space as well as provide administrative support. The Administrative Support team cross-trains and is expected to provide assistance in all areas of administration. The team provides a seamless work-flow between our offices in Vancouver, Whitby, Victoria, and Langley, to ensure internal and external clients receive the highest level of service.

You are our ideal candidate if you are:

• A Team Player – collaborative, supportive, and eager to help others.
• A Detail-Oriented Organizer – able to manage multiple priorities while maintaining accuracy.
• A Clear Communicator – professional, approachable, and responsive in all interactions.
• A Problem Solver – resourceful and proactive in resolving issues or identifying efficiencies.

Responsibilities

• This is an in-office role, hours of 9:00 AM – 5:00 PM, Monday to Friday
• Greet incoming visitors professionally, ensuring they feel welcomed and directed to the appropriate contact or meeting room.
• Coordinate facilities bookings, set up/take down of the boardroom, and arrange catering when needed.
• Answer all incoming phone calls and direct inquiries to the appropriate staff.
• Manage facilities repair and maintenance requests with building management.
• Handle all incoming and outgoing mail and courier requests.
• Coordinate travel requests as required.
• Maintain office supply levels, reorder supplies, and ensure proper distribution and storage.
• Reconcile invoices and provide them to management for approval.
• Support with liaising with external vendors regarding office equipment maintenance (coffee/water machines, printers, etc.).
• Track and coordinate important staff events (team-building events, corporate dinners, socials).
• Support PGL’s social committee as well as the Joint Health and Safety committee (an asset)
• Ensure common areas remain clean and presentable.
• Copies and collates reports and proposals.
• Scans and electronically files documents.
• Maintains and updates filing systems.
• Supports with open job requests into internal database.
• Perform additional administrative duties as required by leadership.

• 2 years of experience in a similar capacity is an asset;
• Administrative post-secondary diploma or degree is an asset;
• Computer skills: Advanced Microsoft Word skills, Intermediate to advanced proficiency with Excel and Outlook
• Bonus: familiarity with Deltek Vision, Acrobat is an asset;
• Strong client-focused customer service skills;
• Exceptional attention to detail;
• A quick learner, with the ability to multi-task and work with tight and changing deadlines and priorities.
• PGL Perks:100% Employee-owned organization;
• Employee and Owner Profit Share Program;
• Annual Company Retreat in British Columbia;
• Allowances: Cell phone, Wellness, and Costco memberships;
• Annual training and development budget;
• Maternity and Parental leave top-up program;
• Salary range $50,000 – $65,000;
• 3 weeks’ vacation and paid sick time; and;
• Competitive benefits: Extended Health, Dental, STD, LTD, and Life insurance.

Visit our website at www.pggroup.com/join_team.htm to apply online. We will be reviewing resumes and successful candidates will be contacted via email.

About PGL

At PGL, we are committed to fostering a sense of belonging for every member of our team and promoting equity, diversity, and inclusion. We recognize that our strength lies in embracing a diverse range of perspectives and backgrounds. We aim to provide equal growth opportunities for all employees and celebrate differences in race, religion, age, gender, sexual orientation, and physical and mental abilities.

We are a full-service environmental consulting firm with offices in Vancouver, Victoria, and Langley (BC), Whitby (ON), and Calgary (AB). Since 1991, PGL has provided environmental services such as contaminated site assessments, remediation, environmental impact assessments, environmental permitting, and sustainability assessments. PGL is an employee-owned company with 100+ employees, including biologists, environmental scientists and engineers, geologists, hydrogeologists, agrologists, and a dynamic and customer-oriented support team.