Processing Assistant (Job 337) at Ontario Universities Application Centre

Job Type: Full-time, 6-month hourly contract with no benefits (September 2026 to March 2027)

Located in Guelph, the Ontario Universities’ Application Centre (OUAC) processes applications for admission to undergraduate, law, medical, rehabilitation sciences and teacher education programs for Ontario’s universities. We provide a progressive and supportive working environment for our employees, along with a competitive salary and comprehensive benefits. Read about the OUAC’s total rewards and compensation program. ( https://www.ouac.on.ca/about/employment/)

The OUAC values equity, diversity and inclusion and believes that every person has a right to equal treatment. We are strengthened by diverse backgrounds, perspectives and experiences. We have equitable and accessible employment practices, based on the principles specified in Ontario legislation (Human Rights Code and Accessibility for Ontarians with Disabilities Act [AODA]). Accommodations for job applicants with disabilities are available upon request. Read about the OUAC Human Resources Recruitment Privacy Notice. ( https://www.ouac.on.ca/hr-recruitment-privacy-notice)

The OUAC is seeking a Processing Assistant to input applicants’ information into the computer system and provide support to the departments.

If you are willing to learn and eager to play a supporting role in helping people start a new chapter in their life, we would love to hear from you!

Job Responsibilities

• Convert academic grades provided on transcripts to a standard scale and calculate an overall Grade Point Average
• Receive, batch, scan and index documentation (e.g., transcripts, references, supplementary forms) for professional programs
• Correct errors on applications as identified on error reports

Qualifications Sought

• Three years’ relevant experience in administrative services or a related field
• Knowledge of various software programs e.g,. Microsoft Office, as well as other database and Internet tools

Abilities/Skills for the Ideal Candidate

• Excellent oral and written communications skills
• Ability to explain information in a clear, concise and consistent manner
• Strong organizational, analytical and interpersonal skills
• Diplomacy, tact, patience, high attention to detail, and professionalism

Hours of Work

• Monday through Thursday, 8:30 am to 4:30 pm, and Friday, 8:30 am to 12:30 pm, for a total of 32 hours per week. (Note: Work hours can be made flexible and can be discussed during the interview process)
• Contract covers September 2026 to early March 2027 and is paid by hours worked
• Hybrid remote work arrangements may be considered after the probationary period

How to Apply

Qualified applicants are invited to apply to “Job 337” by midnight, July 19, 2026.

Submit your cover letter and resume as separate files (PDF preferred).

We thank all applicants for applying; however, only candidates selected for an interview will be contacted.