Admissions Assistant at Clear Water Academy

Position Overview

The Admissions Assistant is responsible for providing effective administrative and clerical support to the Admissions Department at Clear Water Academy. The Admissions Assistant must carry out their responsibilities with the awareness that they are, above all, an apostle of Christ. Their life, witness, and professional dedication should be consistent with the mission entrusted to them as a member of CWA.

Responsibilities

The responsibilities of this position include, but are not limited to:

• Must possess superior written and verbal communication skills.
• Demonstrate a professional, customer service-oriented approach at all times, especially when dealing with families.
• Exhibit the ability to multitask and work in a fast-paced, deadline-driven admissions environment.
• Demonstrate proficiency with Google Workspace and Microsoft Office.
• Must possess strong technical skills to manage databases and software applications.
• Exhibit strong organizational skills and the ability to prioritize and balance the workload.
• Exhibit the ability to work as part of a team.
• Respond to the changing needs of the organization with initiative, flexibility, and a commitment to the school's mission.
• Exhibit a high level of commitment and perseverance.
• Demonstrate initiative in identifying tasks for completion and areas for improvement.
• Must be able to deliver and pick up items from various parts of the city.

How to Apply

Please send your cover letter and resume to Mary-Kate Wasch, Interim Admissions Director, at .

Skills and Requirements

The Admissions Assistant is a member of the Admissions team and reports to the Admissions Director.

Schedule

The Admissions Assistant position is a full-time role that occasionally requires the individual to work outside of regular business hours, when necessary. This may include visiting parishes to promote the school, and participating in Catholic community events, among others.

Reporting Structure

• Consistently display the hallmark warmth, charity, and hospitality of Clear Water Academy.
• Manage the online admissions/enrollment portal for inquiring/applying families, providing support to families throughout the online application and enrollment process, and collecting pertinent data. This includes notifying the Admissions Director of any individual follow-up required by applying or enrolling families, processing applications in a timely manner, ensuring completeness, following up with applicants as necessary, communicating with the Assessment Coordinator, and issuing enrollment contracts.
• Serve prospective families with love and charity in communications and interactions.
• Coordinate open houses and trade show events, including registration and communication, event setup, attendance, and post-event follow-up.
• Prepare information packages for tours and open houses.
• Execute the Referral Program, including tracking recipients and distributing thank-you cards and rewards in a timely manner.
• Support the Admissions Director with new family onboarding initiatives, including JK/K orientation sessions, welcome emails, the Family/Student Ambassador Program, and the New Family Wine & Cheese event.
• Coordinate with the Accounting Department to ensure accurate and consistent admissions information related to new enrollments and withdrawals.
• Support the Admissions Director with various projects and tasks as needed, such as parish campaigns, mail-outs, and surveys for new and existing families.
• Assist the Admissions Director in maintaining the admissions and enrollment software suite, including updating admissions forms.
• Support the Admissions Director with the re-enrollment process for existing families, including providing technical assistance.
• Update family contact information in the FinalSite platform and notify other relevant departments of the changes.
• Liaise with the Marketing Coordinator to ensure admissions information is accurate and up to date..
• Liaise with the Marketing Coordinator for the marketing of open houses, both print and digital.
• Perform other duties as assigned