Administrative Officer, Teaching, Learning and Scholarship at Red Deer Polytechnic

Please see Special Instructions for more details.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Posting Details

Position Information

Position Title

Administrative Officer, Teaching, Learning and Scholarship

Position Summary

The Administrative Officer, Teaching, Learning and Scholarship is responsible for the day-to-day management and coordination of activities of the Office of the Associate Vice President, Academic, including the individual departments reporting to the Associate Vice President, Academic. The position provides direct support to the Leadership Team, requiring an understanding and ability to represent the position and priorities of these Academic Offices.

This position performs a wide variety of administrative support services, ranging from routine to complex, all of which contribute to the efficient and professional operation of these areas. The incumbent must have the ability to interpret and make decisions in accordance with procedures and practices of the organization and must be flexible and demonstrate the ability to maintain confidentiality, diplomacy, and tact at all times.

Position Responsibilities Administrative Support

• Prepares, gathers, and submits information and data as required for polytechnic accountability reports in compliance with the guidelines provided by RDP governance and Associate Vice President, Academic
• Prepares, gathers, and relays confidential information to staff and clients on a regular basis
• Manages the extensive and constantly changing schedules for the Associate Vice President, Academic by identifying priorities and organizing workflow activities in order to ensure that competing demands on the Associate Vice President, Academic’s time are appropriately managed
• Prepares purchasing card statements and expense claims for the leadership
• Coordinates travel arrangements, course/conference registration for the leadership
• Coordinates office allocations, moves and equipment needs in consultation with the Operations Coordinator and Campus Management
• Coordinates and acts as a resource for faculty and staff evaluations within the performance appraisal process as per RDP policy and procedure, with direction from the Operations Coordinator. Enters evaluations in Banner.
• Manages Program Review schedule of academic program reviews. Meets with Associate Deans on an annual basis to review and determine reviews for the upcoming year. Coordinates, in consultation with the Chairs of Program Review Committee and Associate Deans, the presentation of program review action plans and the subsequent completion memos to the office of the Vice President Academic and Student Experience. Provides assistance to projects or committees, providing meeting logistic support such as preparing and distributing meeting documentation (e.g. agenda packages, minutes, supporting documents, etc.), all meeting arrangements (e.g. venue, coordination of participants, catering, etc.), and any follow-up on items (e.g. document or report management).
• Provides meeting support for: Research Ethics Board, Scholarly Activity Committee, LMS Steering Sub-Committee, Research Common Planning Group, and other committees, as needed
• Determines, in collaboration with the Centre Communications Team, how communications will be distributed to various appropriate groups (i.e. staff, faculty); this includes creating and applying guidelines which dictate the medium used to communicate the information, the frequency of information sharing, and format.
• Ensures editorial updates in consultation with content creators for CTLS and Research webpages
• Orders office supplies, nametags and business cards and ensures supplies are available
• Maintains the RDP Internal Directory and email distribution lists for the Centre
• Maintains division organizational charts
• Ensures a safe and healthy work environment by complying with polytechnic health and safety policies, standard practices, and programs in keeping with occupational health & safety legislation and regulations
• Creates office procedures within the division and documents in office procedures manuals
• Supports event planning for various CTLS initiatives such as, but not limited to ETaL Capstone Event and Research Showcase
• Performs other related duties as assigned

Programming Support

• Oversees completion and submission of Career Development documentation standards required to maintain accreditation through Continuing Education and Corporate Training
• Manages annual program planning including documenting Career Development Certificate requirements, preparation of program and course documentation, and delivery schedule
• Leads the coordination of program timetabling with Continuing Education and Corporate Training for Excellence in Teaching and Learning Career Development Certificate (ETaL) (accredited through Continuing Education and Corporate Training)
• Communicates program offerings to faculty and staff
• Assists faculty with assessing module/course need and course selection, and with the registration process
• Monitors incoming registrations to ensure faculty required to complete Introduction to Teaching and Learning at RDP (ITL) have been enrolled, also that faculty enrolled in the ETaL certificate program meet graduation requirements
• Creates admission records in Banner
• Registers participants and facilitates withdrawals as needed in Banner
• Monitors and records program participant progress and tracks program pathway, including completion status
• Advises on graduation requirements and program completion pathways
• Liaises with the Vice President Academic and Student Experience office regarding ITL completion certificates
• Coordinates initial scheduling of various programs both internally to the Centre and externally throughout the polytechnic to ensure program schedule is feasible, including but not limited to:
• Introduction to Teaching and Learning (two to three offerings per year)
• Introduction to Online Teaching and Learning (two to three offerings per year)
• Excellence in Teaching and Learning (two to three streams x three years each year)
• Excellence in Online Teaching and Learning Levels 1 and 2 (one to two times per year)
• SGIF and Peer Observer training (two to three times per year)
• Indigenization: Foundations and Context Course (one to two offerings per year)
• Coordinates multiple schedules of facilitators and participants involved in the programs listed, above
• Monitors enrolment and retention to ensure adequate offerings to accommodate demand
• Plans, oversees, and completes follow up related to the Capstone Event (graduation for the ETaL program)
• Acts as the first point of CTLS contact for new Red Deer Polytechnic faculty
• Ensures the day-to-day Teaching Development Program issues are addressed or responded to in a timely manner
• Makes decisions within established guidelines regarding faculty members who are required to modify their program path due to unforeseen circumstances

Hiring Process, Job Postings, Onboarding Support

• Creates and uploads job postings and required documentation to PeopleAdmin as directed by the Operations Coordinator
• Facilitates the recruitment and hiring process by providing hiring committees the required access to documents, scheduling interviews, and booking facilities/resources required
• Manages PeopleAdmin documentation and archiving as per institution standards and policies
• Ensures new staff & faculty have access to resources, tools, and working spaces required
• Collaborates with People & Culture to enroll new staff and faculty in institution onboarding program
• Coordinates onboarding for new staff and faculty by preparing workstation, ordering supplies, providing the required handbooks/manuals, and booking required meetings/training
• Arranges administrative resources for all employees, as needed, in the division (e.g. keys, computer access, phone and voicemail, office signage, mailboxes, etc.)
• Ensures exit procedures are followed to ensure the appropriate collection and tracking of information

External Liaison Assistance

• In consultation with the Science Lab Manager/Biosafety Officer/Animal Care Lead, ensures RDP meets the requirements to maintain the Good Animal Practice Certification with the Canadian Council on Animal Care
• Acts as Animal Care Coordinator, in collaboration with Olds College and the Science Lab Manager/Biosafety Officer/Animal Care Lead

Continuous Growth and Acquisition of New Skills

• Actively participates in training and professional development activities as the become available
• Actively acquires knowledge and skills related to the position
• Familiarizes self with policy and procedures in order to meet user needs

Required Qualifications

• Office Administration Diploma or equivalent
• 3 to 5 years of previous job-related experience

Preferred Qualifications

• Relevant experience working with a professional office team, ensuring confidentiality, integrity, diplomacy, professionalism, and tact at all times
• Understanding and knowledge of the administration of a post-secondary institution is preferred
• Proficiency in proofreading, grammar skills, attention to detail
• Strong multi-tasking abilities, interpersonal communication skills, problem-solving skills
• Demonstrated experience coordinating events at all phases from planning through to delivery
• Experience working with industry and the public an asset
• Understanding of how projects are managed and implemented
• High level of expertise in all areas of modern office practice and procedures
• Ability to work independently and as a member of a team

Salary or Hourly?

Salary

Salary

$57,935

Benefits and Compensation Information

Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, Employee & Family Assistance Program, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to Institution closures between Christmas and New Year general holidays.

• Eligibility to access the above mentioned benefits dependent upon the AUPE Collective Agreement and related RDP policies

About Red Deer Polytechnic

Focused on advancing the economic and social priorities of Alberta,

Red Deer Polytechnic (RDP) provides more than 100 industry-relevant credit and non-credit programs to approximately 11,000 credit, non-credit and apprenticeship students. With modern teaching and learning spaces, and state-of-the-art research and innovation centres, RDP provides education and applied research opportunities in partnership with industry and communities.

Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.

Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community .

Posting Detail Information

Competition Number

2026-A-102

Employment Type

Permanent Full-Time

Number of Vacancies

Desired Start Date

08/04/2026

Position End Date (if term-certain)

FTE

1.0

Hours of Work

35 hours per week; hours of work may vary and will be dependent upon operational needs.

Open Date

07/10/2026

Close Date

09/30/2026

Open Until Filled

Yes

Note to Applicant

Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.

At RDP, we are committed to a merit-based hiring process, and we believe in an inclusive workplace that is fair, equitable, supportive, welcoming and respectful. We recognize, value, and leverage differences in identities, abilities, background, cultures, skills, experiences, and perspectives. Our practices are guided by the principles of the Alberta Human Rights Act and support the Truth and Reconciliation Commission of Canada’s Calls to Action. If you believe you have the skills and equivalent experience and potential to contribute to this role, we encourage you to apply

Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact [email protected].

Special Instructions to Applicants

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Required Documents

• Cover Letter

• Resume

• References Names and Contact Information

Optional Documents