Real Estate Coordinator at City of St. Catharines

At the City of St. Catharines, you’ll find more than just a job — you’ll find a place that fits.

Here, your work means something — where you can see the impact, feel the pride, and know you’re a part of something bigger. You’ll be trusted to do your job, backed by people who care, and part of a team that shows up for each other. There’s flexibility when it counts, and a real understanding that life doesn’t stop when the workday starts. With pay you can count on, great benefits, and a pension that helps you plan ahead — you’ve got more than a job. You’ve got the space to grow, the balance you need, and a place that gets it.

It feels different — because it is.

It’s a place that works for you.

About The Role

Reporting to the Manager Real Estate, the Real Estate Coordinator is responsible for supporting the management of the City of St. Catharines' real estate portfolio. This includes maintaining records of City-owned and leased properties, conducting research for leasing, acquisition, and disposal, and managing insurance certificate inventories to ensure compliance. The role aims to organize realty records for efficient and cost-effective handling of the City's real estate matters.

What You'll Be Doing

• Conduct research on real estate values, market rents, and property ownership using City, Regional, MPAC data, and other geo-referenced tools, aerial imagery, and information systems.
• Respond to inquiries and manage real estate and insurance-related information, including emails, phone calls, in-person meetings, and other activities, ensuring the provision of accurate information to support decision-making and problem-solving.
• Maintain realty records, including invoicing, tracking and collection of lease payments, renewal and termination dates, MPAC assessment notices, and surplus land listings.
• Support lease negotiations, acquisitions, disposals, and permission-to-enter agreements.
• Lead the Property Coordinating Committee in the circulation and review of property dispositions/acquisitions.
• Prepare detailed reports and recommendations for Council in accordance with municipal by-laws.

What's Required

• Two (2) year College Diploma in Business Administration, Law Clerk or Real Estate.
• Two (2) years of current experience directly related to real estate including experience relevant to market conditions, negotiation of leases, property management, and legal documents preferably within a municipal environment.
• Professional Right of Way Certification through the International Right-of-Way Association (IRWA), or accreditation through the Accredited Appraiser Canadian Institute (AACI) is preferred.
• Working knowledge of property appraisal practices and principles, real estate acquisition, leasing/licensing and assessment, land use, zoning and building codes
• Understanding of Geographic Information Systems and related property software.
• Understanding of Municipal Property Assessment and property taxation.
• Knowledge of acquisition and disposal of property (leasehold, fee simple, easement), appraisal principles and insurance related issues.
• Demonstrated proficiency in Microsoft Office software programs and the ability to adapt quickly to new software.
• Strong analytical and organizational skills with well-developed communication skills both written and verbal.
• Ability to work and act independently and in a team environment, as well as manage multiple assignments and operate within tight time restrictions.
• Ability to process and maintain files and paperwork in an organized manner.
• Valid Ontario Driver’s Licence, Class “G”, with a clean driving record.

Job Details

Pay Rate: $72,054 - $80,972

Hours: 35 per week

Schedule: Monday to Friday, 8:30 AM to 4:30 PM

Location: St. Catharines, ON

Work Mode: Hybrid (less than 50% remote)

Employee Group: CUPE Local 157

Position Type: Temporary, Full-time

Duration: Approximately six (6) months.

Vacancy Status: This posting is for an existing vacancy

Application Deadline

Jobs with an application deadline will close at 11:59 PM on that date. Jobs listed as ‘open until filled’ may close at any time.

Other Requirements

Other Position Requirements include: None

Candidates selected for the position will be required to complete the Ministry of Labour’s Worker Health and Safety Awareness training and provide proof of the educational credentials listed on their resume and job application.

What's In It For You

Curious what it’s like to work for the City of St. Catharines? Watch the video and Hear from Our Team.

Here’s what you can expect when you join us:

• Great People: Be part of a team that supports you, celebrates your wins, and helps you succeed.
• Make Your Mark: Bring your ideas, drive meaningful change, and leave a lasting impact on our community.
• Learn & Grow: Access training and development funds to take your skills to the next level.
• Competitive Pay: Competitive pay from a certified Ontario Living Wage Employer.
• Secure Future: Join the OMERS pension plan with employer-matched contributions.
• Balance & Benefits: Flexible hybrid work options plus health, dental, and vision benefits for eligible positions.

Additional Information

Equal Opportunity Employer

The City of St. Catharines is committed to fostering an inclusive, accessible, and respectful work environment. We celebrate the uniqueness of every individual. Our community is enriched by people from diverse backgrounds and lived experiences—a value reflected in our 2023–2027 Strategic Plan.

Don’t Meet Every Requirement?

We encourage individuals from all backgrounds, experiences, and education levels to apply. While specific qualifications may be required for certain roles, we assess each applicant’s overall suitability. Please note that unionized roles are subject to collective agreement requirements.

Accommodation

We are an equal opportunity employer and provide accommodations throughout the recruitment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage, please contact Human Resources at [email protected].

Application Process

To ensure transparency and fairness, all applications must be submitted online through our application portal. Please keep your contact information up to date and regularly check your spam and junk email folders, as important communications may be directed there.

Interviews and Assessments

Depending on the role, interviews may be conducted via video conferencing or in person. Various tests and/or assessments may be administered as part of the selection process.

Use of AI

The City of St. Catharines does not use artificial intelligence (AI) technology in any part of the recruitment process.