Project Coordinator at Critical Mass

Agency

Critical Mass

Job Function

Projects and Performance Improvement

Job Subfunction

Project and Program Management

Critical Mass is looking for a motivated and detail-oriented Project Coordinator to come and join the team. This is an ideal role for someone early in their project management career who is eager to learn, highly organised, and a strong communicator.

You Will

Support the planning and delivery of projects, including scheduling, meeting coordination, and documentation

Take clear meeting notes and share updates with internal teams and clients

Assist in managing small-scale projects, with guidance from senior team members

Help track project budgets, timelines, and overall progress

Maintain project documentation and ensure information is easy to access and understand

Communicate regularly with stakeholders through status reports, emails, and meetings

Escalate risks or issues proactively to ensure smooth project delivery

Support client onboarding and project intake processes

Contribute to project management processes alongside senior team members

Gradually take ownership of smaller projects from start to finish

Support budget tracking and reporting

Participate in project reviews and continuous improvement initiatives

Learn how to scope projects, plan resources, and deliver against client goals

You Have

Strong verbal and written communication skills

A positive, proactive attitude with a willingness to learn

Good organisational skills and attention to detail

Basic understanding of project management principles

Familiarity with collaboration tools such as Jira, Confluence, Teams, or similar

Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Nice To Have

Exposure to project management or resource planning tools (e.g. Smartsheet)

Interest in digital, media, or technology-driven projects

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice/