Senior Payroll Services Representative at Town of Oakville

Job Details

Temporary Full Time (CUPE 1329T)

Posting Status

Open to all current Town of Oakville employees and external applicants

Duration

Indefinite

Internal secondment applications are welcome. Please note, however, that members of management will not be considered for secondments into bargaining unit positions.

Temporary Vacancy Reason

Leave of Absence

Closing Date

Applications for this position must be received at by no later than 11:59 pm on July 31, 2026

This job posting is for an existing vacancy and therefore will be filled accordingly.

Job Responsibilities

Reporting to the Payroll Supervisor, this position is responsible for:

• Collecting, processing, reconciling and auditing payroll timecards and various related activities to ensure all employees paid accurately and on time.
• Coordinate within department and operations clients for timely completion and review of time entry.
• Ensuring reimbursements are in compliance with Corporate Policies and Collective Agreements. Liaising with accounting to maintain business units, object codes and sub ledgers.
• Ensuring that all time reporting and reimbursements are in accordance with the Union Agreements, Town policies and the Employment Standards Act and follow-up with Manager/ Employee / Director, if not in compliance.
• Administer the onboarding of various types of new hires by tracking down and interpreting COS forms.
• Administer the offboarding process of various types of terminations by tracking down and interpreting COS forms and preparing ROEs.
• Month end and quarterly reporting and related GL account reconciliations.
• Developing and maintaining payroll process documentation.
• Train new operational users on various payroll applications and work with IT to resolve issues.
• Preparing confirmation of employment letters, address changes, T4 reprints as required by staff.
• Responding promptly and accurately to all customer inquiries for all services provided by the Payroll division including training of operational employees on timesheet submission.
• Participating in and presenting at departmental meetings.
• Staying current in applicable legislation and applying it to everyday responsibilities.
• Act as back up to the Payroll Supervisor as needed.
• Perform other duties as assigned.

Qualifications

• Minimum 2-year college diploma in Business and/or Accounting or related field, combined with a CPA’s Payroll Compliance Practitioner (PCP) certification is required.
• At least three years of related experience working in a dynamic, high volume unionized payroll environment.
• Must demonstrate proactive work ethic and a track record of dealing with change.
• Proficient data entry and calculation skills, along with a proven aptitude for figures are essential.
• Intermediate Excel skills are required.
• Strong communication and presentation skills are needed.
• Experience working with JD Edwards is considered an asset.
• Must demonstrate ability to respect confidentiality, display discretion and good judgment.

DATED: July 20, 2026

The Town’s recruitment software includes elements of artificial intelligence to assist in the screening and short-listing of qualified candidates.

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications. The minimum threshold score for the interview is 75%.

We thank all applicants and advise that only those selected for an interview will be contacted.