Finance Administrator at Billyard Insurance Group Inc.

Billyard Insurance Group (BIG) is a leading force in the insurance industry, committed to attracting the best insurance professionals and equipping them with cutting-edge technology, tools, and unwavering support to thrive in today's dynamic insurance landscape. With a strong presence and continuous growth, we boast over 80 locations across Canada. Our dedication to excellence has earned us prestigious recognition, including being featured on Insurance Business Canada's esteemed Top Brokerages list for the past three years and securing a spot as one of Canada's Top Growing Companies in the renowned Globe and Mail's Report on Business. At Billyard Insurance Group, our mission is clear: to establish a nationally recognized insurance brokerage brand that empowers brokers and leads the digital insurance revolution.

We're looking for a detail-oriented

Finance Administrator to join our Finance & Accounting team. If you enjoy working with numbers, thrive in a collaborative environment, and take pride in delivering accurate, timely financial information, we'd love to hear from you.

Reporting to the Controller, you'll play an important role in supporting the day-to-day financial operations of the organization while contributing to the continued success of one of Canada's leading insurance brokerages.

What does the Finance Administrator do?

As a Finance Administrator, You'll Help Ensure The Accuracy And Integrity Of Our Financial Operations By Supporting a Variety Of Accounting Functions. Your Responsibilities Will Include:

• Performing full-cycle accounting activities and maintaining accurate financial records.
• Processing accounts payable and ensuring vendors are paid accurately and on time.
• Managing accounts receivable, recording incoming payments, and following up on outstanding balances.
• Assisting with monthly bank reconciliations and identifying discrepancies.
• Supporting the preparation, analysis, and payment of monthly commissions for branch offices and Head Office employees.
• Entering and reconciling financial data within our accounting and broker management systems.
• Monitoring and responding to accounting inquiries and internal support tickets while meeting established service standards.
• Assisting with annual audit preparation, including working papers and supporting documentation.
• Helping maintain internal controls and ensuring compliance with accounting policies and applicable legislation.
• Collaborating with Finance and cross-functional teams to improve processes and support ongoing initiatives.
• Assisting with special projects and other accounting responsibilities as required.

Does this sound like you?

As a Finance Administrator, You'll Help Ensure The Accuracy And Integrity Of Our Financial Operations By Supporting a Variety Of Accounting Functions. Your Responsibilities Will Include:

• Performing full-cycle accounting activities and maintaining accurate financial records.
• Processing accounts payable and ensuring vendors are paid accurately and on time.
• Managing accounts receivable, recording incoming payments, and following up on outstanding balances.
• Assisting with monthly bank reconciliations and identifying discrepancies.
• Supporting the preparation, analysis, and payment of monthly commissions for branch offices and Head Office employees.
• Entering and reconciling financial data within our accounting and broker management systems.
• Monitoring and responding to accounting inquiries and internal support tickets while meeting established service standards.
• Assisting with annual audit preparation, including working papers and supporting documentation.
• Helping maintain internal controls and ensuring compliance with accounting policies and applicable legislation.
• Collaborating with Finance and cross-functional teams to improve processes and support ongoing initiatives.
• Assisting with special projects and other accounting responsibilities as required.

Does this sound like you?

You enjoy working in a fast-paced environment where accuracy matters. You're organized, dependable, and take ownership of your work while maintaining a high standard of professionalism.

You'll Be Successful In This Role If You:

• Have exceptional attention to detail and a passion for producing accurate work.
• Are comfortable managing multiple priorities while consistently meeting deadlines.
• Enjoy solving problems and investigating discrepancies.
• Communicate professionally and confidently with colleagues, clients, and vendors.
• Work well independently while also contributing positively to a collaborative team environment.
• Adapt quickly to new technology, systems, and changing priorities.
• Take pride in delivering excellent internal and external customer service.
• Value integrity, accountability, and confidentiality when handling financial information.
• Look for opportunities to improve processes and contribute to a more efficient Finance department.

Required

Qualifications

• Completion of a two-year College diploma (or equivalent) in Accounting, Bookkeeping, Finance, or a related field.
• Minimum one (1) year of experience in accounting, bookkeeping, or finance.
• Strong computer skills with experience using accounting software (ERP systems) and Microsoft Excel.

Assets

• Previous experience working within the insurance industry.
• Experience working with broker management systems or commission processing.
• Knowledge of Powerbroker is considered an asset.

What We Offer

• People-focused company culture
• Comprehensive benefits including medical, vision, dental, and Employee Assistance Program (EAP)
• 3 weeks’ of paid vacation in the first year of employment; 4 weeks’ in year 2
• Birthday day off
• Hybrid work from home / in-office environment
• Retirement savings programs, with company-matched RRSP contributions

Our Commitment to Diversity, Inclusion and Belonging

Billyard Insurance Group is committed to building a transparent environment where everyone feels heard, welcomed, and included. We believe Diversity, Inclusion, and Belonging are fundamental in our vision to be the leading insurance platform in Canada. BIG is a proud, equal-opportunity workplace that is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Our Commitment to Accessibility

Billyard Insurance Group is committed to developing an inclusive, barrier-free recruitment process and work environment. Should you require any accommodation, please inform us and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats or to report any accessibility problems, please contact us at [email protected] or 905.346.2190 ext. 10211.