Clerk C - Payroll (Term Position) at City of Winnipeg

Under the supervision of the Senior Payroll Clerk, the Payroll Clerk will work independently and is responsible for a variety of payroll and timekeeping processes to ensure payroll requirements are met. The Clerk assists with troubleshooting departmental systems/processes, collaborating and working cooperatively with Corporate Payroll, the Winnipeg Civic Employees' Benefit Program, and the HR Team.

The Pay and Benefits Clerk is also responsible for:

• Employee Action (EA) requests in PeopleSoft to reflect employee career events such as new hires, promotions, leaves of absence, transfers, resignations, terminations, retirements, increments, etc.
• Reviewing cheques and working with Corporate Payroll to correct issues as they arise
• Entering Plant & Equipment timesheets on a weekly basis
• Providing backup to the Senior Clerk
• Assisting with training as needed

This position requires a thorough understanding of Transit and City payroll and benefit policies; generally accepted accounting principles; payroll practice and guidelines, and a thorough knowledge of the City's Bargaining Unit Agreements as they apply to the Transit Department.

As the Payroll Clerk , you will

• Processes Departmental employee career events/actions into PeopleSoft Employee Action (EA) Form in PeopleSoft HR Module.
• Responsible for the provision of a wide range of information and services to employees, including adjustments to leave plan balances, and providing explanations to employees and supervisors.
• Processes and tracks reimbursements for training, professional dues, travel, etc. for departmental employees.
• Maintains various Departmental lists and completes scheduled year end duties.
• Manages all Workers Compensation claims by processing required paperwork, entering all information into PeopleSoft.

Your education and qualifications include

• High School diploma or equivalent combination of training and experience. Post-secondary education in business, finance and/or payroll administration is considered an asset.
• Enrollment in Payroll Compliance Practitioner Certificate (PCP) Program within six (6) months is required.
• An equivalent combination of education, training and experience may be considered.
• Minimum two (2) years of prior related work experience in Human Resources and Payroll functions.
• Experience working in payroll processing including working with workplace policies and Collective Agreements.
• Experience working in the relevant modules of PeopleSoft (e.g. Base HR, Benefits, Time and Labour). Experience working in IntraOp would be an asset.
• Advanced proficiency (80%) in the use of Microsoft Excel, basic proficiency (65%) in the use of Word and Outlook.
• Ability to organize work, manage competing priorities and prioritize workload and meet deadlines in a high stress work environment.
• Ability to work independently and make decisions, exercising sound judgment.
• Ability to work collaboratively within a team, establish and maintain effective working relationships with colleagues, supervisors, management, and other civic department personnel, external sources and the public.
• Ability to work with confidential issues, maintain confidentiality, and exercise discretion in providing information to others.
• Ability to maintain and organize accurate files and records.
• Strong attention to detail with ability to accurately perform calculations and balance figures, including but not limited to calculating time.
• Verbal communication skills with the ability to clearly and effectively communicate technical information to a variety or audiences.
• Customer service skills with the ability to deal with all requests and enquiries in a professional, courteous and timely manner.
• Written communication skills with the ability to effectively prepare and draft written correspondence and communication material on a wide range of issues, including but not limited to subjects associated with payroll.
• Knowledge of City of Winnipeg functions as they relate to payroll/attendance is considered an asset.

• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application.

Conditions of employment

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense. To obtain a Police Information Check, please visit www.winnipeg.ca/police.
• Enrollment in Payroll Compliance Practitioner Certificate (PCP) Program within six (6) months is required.