Office Administrator – Business Innovation and Entrepreneurship Centre at Saskatchewan Polytechnic

Competition Number

P17795

Posting Title

Office Administrator – Business Innovation and Entrepreneurship Centre

Classification

Band 6

Location

Saskatchewan Polytechnic Moose Jaw Campus

Other Location(s)

Saskatchewan Polytechnic Moose Jaw Campus

Building

Other Building

Date Posted

07/30/2026

Closing Date

08/11/2026

JIQ #

Start Date

09/07/2026

End Date

Open Until Filled

No

Ongoing

Yes

Category of work

Full Time

Bargaining Unit

Professional Services

Hours of Work

Regulated 36 hours (5/4 work pattern)

Salary Range

$2,075.08-$2,479.38 bi-weekly

Temporary Market Stipend

Incumbent

Total Assigned days (AC) / Total Hours per biweekly pay

72 hours bi-weekly

Posting Status

Open

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

Job Duties

The Business Innovation and Entrepreneurship Centre is where ideas meet practice. It brings students, faculty, and industry partners together to work on real challenges, offering mentorship, networking, access to funding, and hands-on business development programs.

Events and communications sit at the heart of this role. You will coordinate the Centre’s events, from webinars and workshops to in-person gatherings, and support the communications that bring its work to students, faculty, and industry partners: newsletters, social posts, presentations, and the materials those audiences receive. Around that, you will keep day-to-day operations running, including reception, records, office supplies, and administrative support for the Director and the wider team

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities Event Coordination

• Assist with planning webinars, workshops, and in-person events relating to the Centre.
• Arrange catering, room rentals, AV, registration, etc. for events as needed.
• Track and record attendees’ information when visiting or participating in a project or training session at the Centre.

Marketing and Communication Support

• Assist with the compilation and distribution of communication products such as newsletters, surveys, and online posts aimed at industry partners using current best practices..
• Assist with the creation of slide decks for presentations.
• Assist with preparing and delivering materials as needed.
• Effectively advertise events to appropriate audiences through digital and other formats.

Office and Reception Administration

• Maintain a comprehensive filing system (both electronic and manual).
• Maintain inventory of office supplies and place orders as needed.
• Effectively build relationships with internal and external stakeholders in-person and via telephone and email in reception duties.
• Develop general and specialized knowledge in the Centre’s programs and services and apply that knowledge independently.
• Monitor the Centre’s generic email and respond to and/or triage as appropriate, using sound judgement and knowledge of Centre operations.

Financial Tracking

• Monitor and track the Centre’s operations accounts in conjunction with finance and the Director.
• Monitor expense submissions.
• Flag items of concern to the Director, using sound knowledge and judgement.
• Assist in monthly or quarterly reporting on financial activity within the Centre.

Administrative Support to the Director

• Gather, compile, and maintain up-to-date files of relevant information and documents to meet the Director and stakeholder requirements.
• Assist with reporting on workshops, applied research, and other ad hoc reporting needs as requested.
• Assist with project logistics and timelines as directed by the Director.
• Assist with composition, production, and processing of correspondence sent out on behalf of the Director.
• Arrange and coordinate meetings for the Director.

Responsible for a diverse range of job functions related to the delivery of any programs and/or services offered through the Business Innovation and Entrepreneurship Centre.

Duties

Required Qualifications, Skills and Abilities (QSA)

• A recognized office administrative certificate or an equivalent combination of training and experience.
• Four (4) years of experience working in an office environment and at least six (6) months of experience with event planning and utilizing marketing technologies such as Mailchimp or Canva.
• Intermediate level knowledge and experience with MS Office Suite. Must also have experience and knowledge with common graphic design (e.g. Canva) and social media technologies.
• Knowledge of generally accepted accounting principles and budget preparation, administration, interpretation, and reporting.
• Excellent organizational and time management skills.
• Excellent interpersonal and communication skills.
• Excellent writing and proof-reading skills.
• Excellent problem-solving skills and able to make practical and objective decisions in various situations.
• Ability to work independently under generalized supervision.
• Demonstrates valuing diversity.

Desired QSA