Project Coordinator [AQ-11395] at Aquent

Step into a pivotal role with a dynamic learning and development agency, where your exceptional organizational skills and project management expertise will directly influence the success of impactful client initiatives. This is a unique opportunity to champion projects from inception to completion, cultivating robust client relationships and ensuring flawless execution within a fast-paced, collaborative environment. Your contributions will be central to delivering cutting-edge learning solutions that empower our clients.

As a key member of our team, you will manage a portfolio of diverse projects, serving as the critical link between internal teams and clients. You will be responsible for orchestrating project timelines, overseeing deliverables, and proactively addressing challenges, ensuring every project not only meets but exceeds expectations. This role offers the chance to make a tangible difference, driving efficiency and enhancing the overall client experience.

This full-time engagement is available for an immediate start, with an initial duration of 4 months and potential for extension up to 6 months. Candidates are required to provide their own laptop for this assignment.

Key Responsibilities

• Coordinate multiple projects simultaneously, ensuring adherence to timelines, priorities, and deliverables.
• Act as the primary client contact, delivering professional, responsive, and proactive communication.
• Cultivate strong client relationships by understanding needs, managing expectations, and ensuring positive experiences.
• Schedule, coordinate, and facilitate meetings with internal teams and clients, including agenda preparation, action item documentation, and follow-up on next steps.
• Collaborate with cross-functional teams to keep projects on track and ensure timely completion of deliverables.
• Monitor project schedules, milestones, and key deliverables, proactively identifying and resolving potential issues.
• Maintain accurate project documentation, reports, and status updates with exceptional attention to detail.
• Track project progress, communicate updates to stakeholders, and ensure all tasks are completed as planned.
• Manage competing priorities and shifting deadlines effectively in a fast-paced environment while maintaining a high level of organization.
• Document and communicate all client requests, project changes, and updates to relevant stakeholders.
• Coordinate internal teams, external partners, and clients for seamless project execution.
• Identify and implement opportunities to improve processes, increase efficiency, and enhance the overall client experience.

Qualifications

To excel in this role, you will bring:

• Exceptional organizational skills and a detail-oriented approach, thriving in structured environments.
• A results-driven mindset with outstanding planning, time management, and follow-through capabilities.
• Proven client-facing and customer service experience, coupled with excellent relationship management skills.
• Demonstrated ability to manage multiple projects, priorities, and deadlines concurrently.
• Superior written and verbal communication skills.
• A proactive and assertive problem-solver who anticipates challenges and takes initiative.
• Strong interpersonal skills, adept at coordinating across diverse teams.
• Comfort working effectively in a fast-paced environment with evolving priorities.
• Proficiency with project management and collaboration tools, as well as standard office productivity suites.
• A commitment to accuracy, accountability, and delivering an exceptional client experience.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.