Contract Administrator at Actalent

Job Title: Contract Administrator

The Contract Administrator will oversee the construction phase of public-sector architectural projects, ensuring that contractors and owners fulfill their obligations under the construction contract. This role focuses on site review, contract compliance, and stakeholder coordination, while providing technical clarifications, financial progress review, and constructability feedback to design and technical teams.

Responsibilities

• Observe and monitor construction projects during the construction phase to ensure that all parties are fulfilling their contractual roles and obligations.
• Conduct regular site visits to verify compliance with construction contracts, building codes, and safety standards, documenting progress and identifying deviations from approved plans.
• Coordinate promptly with owners and contractors to resolve issues identified during site reviews, ensuring timely and practical solutions.
• Review and track shop drawings, schedules, material samples, progress payment applications, change orders, and other project documentation for accuracy, completeness, and alignment with contract requirements.
• Manage construction-phase documentation, including requests for information (RFIs), change orders, payment certifications, and field review reports.
• Collaborate with contractors, sub-consultants, and authorities having jurisdiction to address constructability issues and respond to owner concerns.
• Prepare and issue project change documentation, including sketches and drawings that clearly communicate design changes and clarifications.
• Lead and participate in project meetings throughout all phases of the construction process to facilitate communication, monitor progress, and resolve issues among stakeholders.
• Support design and technical staff by providing constructability reviews and feedback based on site observations and construction-phase experience.
• Ensure that all project closeout documentation is completed, submitted, and distributed to the appropriate parties at project completion.

Essential Skills

• 10+ years of construction-phase Contract Administration experience within an architectural practice.
• Strong construction-phase and site review experience, including RFIs, change orders, payment certifications, and field reviews.
• Demonstrated ability to administer construction contracts and ensure compliance with contractual obligations, building codes, and safety standards.
• Proven stakeholder management skills, with the ability to collaborate effectively with owners, contractors, sub-consultants, and authorities having jurisdiction.
• Eligibility to obtain ASP and Reliability Clearance, with Secret Clearance considered an asset.
• Excellent documentation and organizational skills for tracking shop drawings, schedules, samples, progress payments, and change orders.
• Strong communication skills, both written and verbal, to provide clear technical interpretations, recommendations, and meeting reports.

Additional Skills & Qualifications

• Experience working on public buildings or government-related projects.
• Previous design experience using Revit.
• Experience in a multi-disciplinary architectural and engineering environment.
• Ability to provide constructability reviews and practical feedback to design and technical teams.
• Comfort working on site and in close coordination with construction teams.

Job Type & Location

This is a Permanent position based out of Ottawa, ON.

Pay And Benefits

The pay range for this position is $95000.00 - $125000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Ottawa,ON.

À propos d'Actalent

Actalent est un leader mondial dans les services d’ingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives d’ingénierie et de science grâce à l’accès à des experts spécialisés qui favorisent l’échelle, l’innovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, l’Asie et l’Europe, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers d’être l’une des 500 meilleures firmes de conception de l’Engineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing tant pour le service client que pour les talents.

Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [email protected] pour connaître d’autres options d’accommodement.

Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.