Court Clerk / Cashier at City of Kingston

The Details

Job Title

Court Clerk / Cashier

Job Number

J1026-0030

Job Code

09B100

Job Category

Legal

On-site: 362 Montreal St.

Bargaining Unit

CUPE

Job Type

Full Time

Employment Type

Replacement

Number Of Positions

Hours Of Work

35 hrs/wk

Salary

$28.17 - $34.59/Hour

Date Posted

October 13, 2026

Closing Date

October 27, 2026

Are you interested in this job?

The Role

The Court Clerk / Cashier plays an integral role in the administration of justice by providing in-court and out-of-court support that conforms to the Provincial Offences Act (POA) and related legislation, policies and procedures in a fast-paced work environment. The Court Clerk provides excellent customer service to Provincial Offences clients and stakeholders including defendants, legal representatives, interpreters, enforcement agencies, prosecutors, and judiciary, ensuring the efficient operation of court proceedings and maintenance of court records in ICON and CAMS databases to deliver accurate and timely information. The Court Cashier completes daily financial transactions and reporting in ICON and CAMS to ensure that Provincial Offences matters are continually updated and accurate.

Meet your department...

We provide expert legal advice and representation to support the City’s operations and decision-making. Our team drafts agreements, reviews contracts, and ensures compliance with legislation to protect the City’s interests and minimize risk. We also support the City’s responsibilities related to operating the local Provincial Offences (POA) Court.

What You'll Do...

Open, recess and close court proceedings under the direction of the Justice of the Peace, record case appearances, pleas and dispositions on Integrated Court Offences Network (ICON) and Court Administration Management System (CAMS), administer oaths and affirmations to witnesses and interpreters in person and by remote appearance as required, prepare and issue orders of the court, record court proceedings using Liberty recording equipment; record, store and control access of courtroom exhibits and tapes in accordance with provincial/municipal retention schedule.

Receive and process payments for fines, restitution, fees and costs at public counter, online or by mail using ICON and CAMS.

Complete daily cash reconciliation process, adhere to banking, bookkeeping and accounting procedures as established by provincial and municipal audit standards.

Receive and process legal documents, including Applications/Motions, Applications for Extension, Applications for Re-Opening, Informations, Appeals.

Receive and verify certificate control lists.

Maintenance of ICON and CAMS databases with new and ongoing case information.

Preparation of various dockets, including court and fail to respond dockets.

Open, sort, distribute and prepare mail, email and service requests.

Respond to requests for information from defendants, legal representatives, law enforcement agencies, prosecutors, including court dates and times, fines, status of charges, POA forms and POA procedural information.

Respond to requests for information from members of the public in accordance with MAG requirements.

Schedule court dates, including Trials and Early Resolution Meetings for the Provincial Offences Court, arrange interpreters, prepare and send out court appearance Notices.

Accept responsibility for efficient process of charges and monies and provide efficient and effective customer service in a high volume court office.

Perform other duties as assigned.

To qualify, you'll need...

One (1) year certificate in Office Administration, Legal Office Assistant or equivalent.

Additional courses taken in Law Clerk program, or Office Administration – Legal program preferred.

One (1) year clerical experience in a law office or clerical experience working in a government, regulatory, compliance, or enforcement environment where daily work requires application of legislation, regulations, and policies.

Experience working with Provincial Offences Act, related legislation, court processes, procedures and etiquette preferred.

Courtroom clerk/monitor experience an asset.

Bilingualism in a second language other than English an asset.

Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation.

Knowledge of taking and recording various methods of payments, balancing, reconciling daily cash receipts, bookkeeping methods and collections procedures.

Satisfactory keyboarding skills 40 wpm (tested); good data entry skills with efficiency and accuracy.

Satisfactory knowledge of Microsoft Office (Outlook, Excel).

Satisfactory knowledge of ICON, CAMS, Liberty court recording equipment systems, Zoom application.

Excellent public speaking, listening and writing skills.

Satisfactory knowledge of administrative and clerical procedures, including managing files and records, legal office procedures and terminology; knowledge of POA-relevant laws, court procedures and government policies, legislation, principles and processes.

Strong customer service skills with the ability to deal appropriately with contentious situations and to exercise discretion, judgment, diplomacy and confidentiality in dealing with the public, other staff and all stakeholders.

Critical thinking to determine consistent, efficient and fair outcomes for stakeholders.

Strong organization and time management skills with the ability to work independently and or in a team environment; must be able to multi-task in a high volume workplace, meeting short turn around deadlines.

Must obtain and maintain a satisfactory criminal record check.

Why us?

Join a team that’s building more than a city - we’re building a community where people thrive. At the City of Kingston, your work has real impact: safer streets, greener spaces, inclusive experiences, innovative transit, creative public spaces, and brighter futures for all.

We’re more than just a municipal government - we’re a team of problem-solvers, innovators, and community-builders who take pride in shaping the place we call home. As an employer, we’re committed to your growth, your well-being, and creating an environment where every voice counts. Your career is more than a job - it’s where your impact begins.

Why you’ll love it here…

We provide our employees with a comprehensive and competitive total rewards package, which may include extended health coverage, travel and life insurance, and long-term disability. Specific benefits can vary depending on your role and terms of employment.

In Addition, Employees May Enjoy Access To

• OMERS defined pension plan
• Vacation entitlements
• Employee wellness and assistance programs and resources
• Ongoing training and education opportunities
• Flexible work arrangements
• Corporate perks such as discounted transit and fitness passes
• Learning & development resources and networks
• Relocation assistance and local resources

To learn more about working at the City of Kingston, click here .

Learn more about what makes Kingston so special on PossibleMadeHere.org .

How to apply

Submit your online application by 11:59 PM on the job posting closing date. Click the 'APPLY HERE' button to complete your application.

Applicants must demonstrate in their submission how they meet the minimum education and experience requirements of the position. Please include any relevant education documents (degrees, diplomas, or certificates) to your profile.

Accommodations are available at all stages of the recruitment and selection process to support a barrier-free experience for all candidates in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodations, please let us know. For more information, you can contact us at [email protected] .

Thank you to everyone who applies. While we value each application, only those advancing in the recruitment process will be contacted. All personal information will be handled in compliance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

The City of Kingston may utilize artificial intelligence (AI) assisted tools throughout the recruitment process. All final hiring decisions are made by qualified municipal staff.

Internal applications: https://bit.ly/city-kingston-internal

External applications: https://bit.ly/city-kingston-external

To ensure you don’t miss any updates, please check your spam or junk folders for emails from a City of Kingston account.

Our commitment

The City of Kingston acknowledges that we are on the traditional homeland of the Anishinabek, Haudenosaunee, and the Huron-Wendat, and thanks these nations for their care and stewardship over this shared land.

Today, the City is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

Learn more about the City's reconciliation initiatives .

Are you interested in this job?