Accounting and Finance Lead at Providius

Position Overview

Providius is seeking an experienced, hands-on Accounting & Finance Lead to manage the company's accounting, payroll, and financial administration functions.

This is an independent, individual-contributor role with broad responsibilities. You will oversee the day-to-day financial operations of the business, ensuring accurate records, timely payments, reliable payroll, and compliance with applicable requirements.

Beyond routine accounting, you'll work directly with senior leadership to improve financial visibility through monthly reporting, budgeting, cash flow monitoring, and financial analysis. You'll also coordinate with our external accounting firm, which supports corporate taxation and year-end accounting.

We're looking for someone with strong accounting fundamentals who enjoys taking ownership, solving problems, and working across different aspects of a business.

This position offers an opportunity to move beyond a narrowly defined accounting role, gain exposure to business operations and financial decision-making, and help develop the financial processes and reporting capabilities of a growing technology company.

Key Duties & Responsibilities

1. Accounting Operations & Bookkeeping

• Independently manage day-to-day accounting operations, including the general ledger, journal entries, accruals, and reconciliations.
• Maintain accurate and up-to-date financial records.
• Manage bank accounts, credit card transactions, expense reporting, and financial recordkeeping.
• Perform monthly account reconciliations and support the month-end closing process.
• Maintain organized records, accounting procedures, and appropriate internal controls.
• Identify and resolve accounting discrepancies, ensuring accuracy and completeness.

2. Accounts Receivable & Accounts Payable

• Manage customer invoicing, accounts receivable, payment tracking, and collections.
• Process vendor invoices, accounts payable, payments, and employee expense reimbursements.
• Monitor outstanding receivables, payment schedules, and aging balances.
• Reconcile customer and vendor accounts.
• Handle foreign currency transactions involving international customers and suppliers.
• Coordinate with sales and operations teams on customer contracts, billing, and renewals.

3. Payroll & Employee Administration

• Administer employee payroll through the company's payroll system, ensuring accurate and timely processing.
• Maintain employee compensation records, salary adjustments, vacation balances, and payroll-related information.
• Coordinate employee benefits enrolment, changes, and administration.
• Manage payroll reconciliations, statutory deductions, and year-end payroll reporting.
• Respond to routine employee payroll and benefits inquiries.
• Support general HR administration, employee documentation, and related administrative activities.

4. Financial Reporting & Analysis

• Prepare monthly financial statements, including income statements, balance sheets, and cash flow reporting.
• Develop and maintain regular financial summaries and management reports for company leadership.
• Monitor financial performance, expenses, and cash flow.
• Prepare budget-to-actual comparisons and investigate significant variances.
• Assist with financial forecasting, budgeting, and expense planning.
• Identify opportunities to improve financial reporting, processes, and operational efficiency.
• Provide practical financial information and analysis to support management decisions.

5. Taxation, Compliance & External Accounting

• Prepare and submit GST/HST returns and other routine financial remittances.
• Coordinate with the company's external accounting firm on year-end financial statements, corporate taxation, and related accounting matters.
• Prepare reconciliations, schedules, documentation, and supporting records for external accountants.
• Maintain compliance with applicable CRA requirements and accounting obligations.
• Support financial documentation and expense tracking for government funding programs, R&D activities, and tax incentives.

6. Business & Financial Administration

• Support general business administration and operational activities as needed.
• Assist with tracking software licence revenue, maintenance contracts, recurring revenue, and deferred revenue.
• Help maintain financial records relating to projects, departments, and company initiatives.
• Improve existing accounting workflows, documentation, and administrative processes.
• Work directly with leadership to develop more effective financial reporting and planning practices as the company grows.

About Providius

Providius Corp. is a Canadian software technology company specializing in operational defence for mission-critical networks and infrastructure. Through AI-driven observability and network traffic analysis, Providius delivers software solutions that strengthen operational integrity, identify emerging risks, and improve the resilience of critical systems.

Headquartered in Hamilton, Ontario, Providius serves enterprise customers across North America and internationally. As our company continues to grow and expand into new markets, we're looking for a capable accounting professional to take ownership of our day-to-day financial operations and help strengthen our financial reporting and planning capabilities

Requirements

Qualifications & Experience

Required

• Degree or diploma in Accounting, Finance, Business Administration, or a related field, or equivalent practical experience.
• At least 3 years of relevant accounting experience, with demonstrated responsibility for core accounting functions.
• Strong understanding of general ledger accounting, journal entries, reconciliations, and month-end processes.
• Experience preparing financial statements and financial reports.
• Familiarity with Canadian payroll administration, GST/HST, and routine CRA requirements.
• Proficiency with accounting software and Microsoft Excel.
• Strong attention to detail, organizational skills, and commitment to accuracy.
• Ability to manage multiple responsibilities, work independently, and meet deadlines.
• Strong communication and problem-solving skills.
• Willingness to take ownership of both routine accounting responsibilities and broader financial initiatives.

Preferred

• CPA designation or progress toward certification.
• Experience in a privately held Canadian company or small-to-medium-sized business.
• Experience with budgeting, cash flow forecasting, and financial analysis.
• Experience managing a broad range of accounting responsibilities.
• Familiarity with software licensing, recurring revenue, or technology businesses.
• Experience with international transactions and foreign currency accounting.
• Familiarity with SR&ED, IRAP, or other Canadian government funding programs.
• Experience with payroll software and employee benefits administration.

Ideal Candidate

You're a dependable, detail-oriented accounting professional who takes pride in producing accurate work and keeping financial operations running smoothly.

You have solid accounting fundamentals and are comfortable managing the practical, day-to-day responsibilities of a business. You're also interested in doing more than processing transactions and maintaining records.

You enjoy understanding how a business operates, identifying opportunities for improvement, and using financial information to help people make better decisions.

You may currently work in a larger accounting team and be looking for an opportunity to take on broader responsibilities, work more closely with leadership, and have a greater impact.

You don't need to have done everything before, but you should have the initiative, judgment, and willingness to learn necessary to take ownership of new responsibilities as the role develops.

Above all, you're someone who can be relied upon to get things done accurately, independently, and on time.

Benefits

Compensation & Work Environment

• Salary: 75,000–95,000 CAD annually, commensurate with experience and qualifications.
• Full-time, permanent employment.
• On-site position at our Hamilton, Ontario office.
• Opportunity to work directly with company leadership.
• Broad responsibilities and opportunities for professional development.
• A collaborative environment within a growing Canadian technology company.