Senior Clerk (Band Level 3) - #1788801

April 29, 2024

SENIOR CLERK (BAND LEVEL 3)
(Telecon Systems Operator)
Health Sciences Information and Media Service (HSIMS)
Faculty of Medicine
(Full-Time, Permanent Position)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

DUTIES

Reporting to the Manager - Health Education Technology & Learning, the successful applicant will work in a team environment and apply their office knowledge, administrative techniques and IT skills to support the scheduling team as well as the Physiotherapy and Occupational Therapy clinical education programs Duties include performing a variety of responsible administrative functions in the processing of requests for room and equipment scheduling; maintaining an electronic inventory of bookable rooms and equipment as part of scheduling software; maintaining an inventory of classroom furnishings and equipment, and general meeting room furnishings; arranging cleaning schedules and inspecting work; tracking any loss of or damage to furnishings or equipment; generating statistics on room usage; scheduling delivery and setup of audio-visual equipment, such as mobile and fixed computer multimedia systems, Mobile A/V carts, audio mixers and amplifiers, microphones, video cameras and other audio-visual equipment as required; providing backup support for entering support requests in HSIMS job tracking software and backup for exam marking system; moderate WebEx academic sessions as well as entering data, generating internal status reports,; transcribing correspondence, and performing other related duties as required.

QUALIFICATIONS

Considerable experience (1-3 years) in general clerical work, with an emphasis on scheduling and administrative support graduation from a two-year Office Administration program supplemented by courses in business education; or any equivalent combination of experience and training. The ideal candidate will have the ability to maintain statistical records and prepare reports from such records; the ability to establish and maintain strong relations with faculty, students, staff, and the general public; and have strong communication and organizational skills. Considerable knowledge of Microsoft 365, Windows OS, and other standard office software is required. Knowledge of the University's WebEx conference software, as well as a limited knowledge of MacOS, would be considered assets.

SALARY $46,134 - $54,114 per annum (CUPE Local 1615)
CLOSING DATE May 13, 2024
COMPETITION NUMBER MUN02755

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted