Administrative Assistant

The Veolia group's ambition is to be the benchmark company in ecological transformation. With nearly 230,000 employees worldwide, the group designs and implements innovative, useful and concrete solutions for water, waste and energy management. Through its three complementary businesses, Veolia contributes to developing access to resources, preserving available resources and renewing them. By 2021, the Veolia group will have supplied 79 million people with drinking water and 61 million with wastewater, produced nearly 48 million megawatt hours and recovered 48 million metric tons of waste. Veolia Environnement (Paris Euronext: VIE) will achieve consolidated sales of 28.508 billion euros in 2021.

The Administrative Assistant supports operations by providing administrative, accounts receivables and clerical support.

Main Responsibilities:

1. Enters data from various sources to maintain and update databases and spreadsheets;
2. Ensures data integrity by verifying input and calculations; 
3. Maintains organized computer and/or hard copy files for easy identification and retrieval;
4. Prepares purchase orders;
5. Processes invoices; 
6. Resolves payment problems for suppliers; 
7. Answers the telephone and provides basic information;
8. Preparation of various paperwork, including but not limited to invoices and accounts receivables; 
9. Maintain accruals;
10. Coding of expenses in Concur;
11. Corresponds with customers via email and provides basic information;
12. All other related tasks.

Experience, Knowledge and Skills: 

• Minimum of High School diploma;
• Experience in a financial environment or related field is an definite asset; 
• Experience and understanding of office functions;
• Experience in a Concur, Ariba and Exacc environment would be an asset;
• Understanding of basic accounting/AP/AR cycle;
• Pay close attention to details and present good planning, organization and time management skills;
• Effective oral and written communication skills, good vocabulary, grammar, good soft skills and the ability to independently compose routine written communications;
• Work effectively with interruptions;
• Handle confidential and sensitive information or issues;
• Good telephone etiquette;
• Supports division by providing administrative and clerical support; 
• Work in a team environment and willing to assume additional or new responsibilities readily;
• Computer proficiency with good working knowledge of Excel (formulas, pivot tables, etc.) and Word.

Working Environment: 

This is a permanent and full-time position, with a working schedule from Monday to Friday, day shifts (8:00 to 4:30). 

The job holder spends most of their time in an office environment in our Chatham location. The position may require prolonged periods of sitting; working on the telephone and/or computer, as well as interactions with other staff members and customers.

Why join our team of researchers? Come and rejuvenate the world with us!

• Acting today to create the world of tomorrow;
• A company in constant growth;
• A multitude of large-scale projects where you can put your talent to good use;
• A multitude of large-scale projects where you can make the most of your talent; Challenges adapted to your needs and the absence of routine;
• The possibility of developing your career according to your professional objectives;
• Internal and external training and coaching programs;
• A very competitive compensation, pension and benefits package;
• Multi-disciplinary work teams and a health and safety oriented work environment.

We thank all applicants for applying, but only those selected will be contacted.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law. Only considered candidates will be contacted.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.