Subcontracts Specialist II

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Job Description

The Subcontract Specialist is part of a team passionate about the management of engineered equipment and systems during the lifetime of projects. The role is focused on the subcontracting activities leading up to award which includes the management of the entire bid process, proposal analysis, the formation of the subcontract and all the activities associated with the post award administration of the subcontracts. The scope of the role includes serving as the primary point of contact for the sourcing of Vendor Furnished Information and Equipment as required for the execution of one or more projects. The role requires the coordination of negotiations of standard subcontract business terms and conditions, ongoing administration of subcontract elements including subcontract achievements, deliverables, issues, action items and payments.

Duties/Accountabilities

Manages the bid process by:

• Handling the prequalification and selection of bidders.
• Preparing and issuing Request for Proposal documents by preparing the commercial content and acquiring the technical content.
• Supervising and maintaining the integrity of the bid process; coordinating questions and answers and issue relevant addendum if required.
• Conducting bid opening ceremonies and managing bid clarification meetings.
• Coordinating technical evaluations and conducting commercial evaluations, coordinating negotiations and managing recommendation for award.
• Reviewing subcontract terms and conditions and considering and recommending special terms and conditions as required.
• Meeting scheduled turning points from the RFP thru Award.
• Preparing and issuing Recommendation to Proceed and seek approval.
• Preparing and issuing the Subcontracts for execution.
• Issuing letters of regret to unsuccessful suppliers.
  
  

Subcontract Management And Administration By

• Handling and controlling changes relating to cost and schedule.
• Supervising and reporting on supplier’s progress and conduct progress meetings.
• Approving milestone payments, ensuring that contract results and payments have been achieved and approved prior to payment.
• Coordinating supplier claims.
• Developing, processing and implementing contractual documents and change orders in a timely manner.
• Expediting to ensure on time receipt of deliverables (Data and Equipment).
• Administrating contracts in accordance with general requirements of contractual terms and conditions.
• Maintaining various registers and as per project specific instructions.
• Ensuring deliverables and inputs from all collaborators.
• Managing performance of suppliers.
• Performing subcontract close-out.
  
  

Education And Experience

• A diploma or bachelor’s degree in Engineering, Business, Science, Finance or Law.
• A minimum of 3 years experience in Procurement including experience handling the procurement of large/strategic equipment in project environments, preferably in the shipbuilding industry.
• Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or New Supply Chain Management Professional (SCMP), The Logistics Institute (P. Log.), American Purchasing Society or The Association for Operations Management (APICS) CPIM program is desirable.
• Experience in a project environment on capital projects.
• Proven record and considerable experience in the establishment, ongoing management and maintenance of multi-million-dollar subcontracts for products manufactured to specifications.
  
  

Skills, Knowledge And Required Competencies

• Established procurement skills and ability to effectively coordinate at least ten (10) subcontracts following award, including the negotiation of change orders, minimizing exposure to claims and pro-actively mitigating risks
• Ability to coordinate and administer medium to large packages with a medium complexity including the ability to incorporate the specifications into request for proposal packages, to lead the bid evaluation and selection, coordinate negotiation, and implement subcontracts.
• Strong negotiation skills.
• Extensive administrative skills and experience in supervising subcontractor contract achievements, deliverables, issues, action items and payments.
• Strong customer service and diplomacy skills.
• Demonstrated ability to multi-task, prioritize work and to problem solve in an inclusive manner with internal colleagues and external parties.
• Excellent oral and written communication and presentation skills.
• Proficient in Microsoft Office suite (Word/Excel/PowerPoint).
• Ability to work effectively with limited direction and function as a vital team member.
• Excellent understanding of procurement processes and corporate governance principles.
• Strong interpersonal skills and ability to work in a team environment.
• Knowledge and experience with materials management, expediting, quality surveillance and logistics.
  
  

Thank you for taking the time to consider working with Tundra and our clients. We are dedicated to offering the best recruitment experience by using equitable practices and considering all applicants, regardless of gender. Please note, only qualified candidates eligible to work in Canada or the US will be contacted by our recruiters. Stay up to date on new roles before they hit the market by registering to our STEM Talent Community.