Accounts Payable Analyst

Accounts Payable Analyst, Permanent Full Time

$50-$55k

Hybrid 3 days per week in the office

The Accounts Payable (A/P) Analyst manages the accounts payable cycle and ensures that vendors are paid in a timely manner under the direction of the policies of the Finance department.

Job Duties

Manage the full accounts payable cycle from receipt of invoices to payment; including coding invoices, matching purchase orders and receiving documents, obtaining approval, and entering the invoices into the accounting system

Ensure vendor invoices are coded, posted and paid accurately and in a timely manner

Ensure invoices are costed correctly and matched with packing slips and receiving reports

Review and post invoices and payment batches

Ensure payments are processed timely , relevant discounts taken

Manage timelines to ensure all daily, month-end, quarter-end, and year-end tasks for A/P are completed, prepare month end accruals, reconcile supplier statements and assist in Y/E audit

Prepare daily cheque requirement

Complete cheque runs, process payments via cheques, EFT and wire transfers and refund cheques, send payment details to vendors

Maintain vendor and expense files

Handle vendor emails, calls and concerns proactively

Coordinate with other departments to get the required information and paperwork

Maintain current knowledge on A/P procedures and best practices

Identify and implement process improvements in partnership with various team members

Assist in ad hoc projects as needed

Meet company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in compliance with company policies, procedures, legislation, regulation and directions, and identify non-compliance for resolution

Participate and comply with all health and safety processes

Requirements

Completion of post-secondary education in Business or Accounting

2 years’ experience in A/P or accounting

Attention to detail and able to meet deadlines under time pressure

Strong interpersonal and customer service skills

Ability to maintain a high level of accuracy in preparing and entering financial information

Ability to communicate persuasively with internal and external contacts with tact, courtesy, and confidentiality

Ability to exercise timely, good judgment in day-to-day business decisions

Proficient in the use of MS Office, specifically Excel