Office Manager

Our Story

About You:

You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us:

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too! Avison Young has been recognized as one of Canada's Best Managed Companies for the 13th year in a row, with a Platinum Club designation!

Overview

Avison Young is currently seeking an individual to fill our Office manager role; we are looking for someone who is reliable, timely and Professional. This position entails working with a diverse group of people at all levels in the organization. The successful candidate will need to be able to use proper judgment in planning and prioritizing the workload.

The base salary is aligned with market data and is estimated between $55,000 to $70,000 with the ability to achieve additional compensation through a bonus. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity.

Responsibilities

• Provide 90-day forecasts on a monthly basis for future revenues
• Onboard new hires in Hubspot and provide training information
• Collect AR updates from brokers and work with Finance to ensure we have the most up-to-date information
• Organize all office events
• Oversee/run culture (social) committee and charity committees
• Register for industry events (CREW, NAIOP, UDI, etc.)
• Oversee all IT issues with IT Analyst
• Oversee all real estate licenses for Vancouver office and real estate board of greater Vancouver membership
• Support administrative coordinator – main point of contact in their absence for any reception/administrative duties
• Oversee health & safety committee
• General office communications
• Oversee sales incentive programs for office

Qualifications

• A Bachelor’s degree or equivalent combination of education and experience
• Previous experience in a managerial position is an asset
• Strong PC skills i.e. Word, Excel, Power Point and MS Outlook
• Extremely detailed oriented
• Ability to effectively prioritize work flow
• Excellent interpersonal, written and oral skills
• Ability to exercise good judgement, show initiative and be proactive
• High standards of ethics and confidentiality to handle sensitive information

Workplace Type

On-Site

Our Equal Opportunity Commitment

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

Avison Young welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates during the recruitment process. For those requiring assistance, information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!