Administrative Assistant

People are our most valuable asset.

We are looking for a highly organized Administrative Assistant to join our Calgary office. This role blends administration with a strong focus on event coordination. You’ll work closely with departments like People & Culture, the CEO’s office, and Marketing to organize employee engagement activities and corporate events, while also supporting broader administrative functions across the organization.

Key Responsibilities

Event Coordination

• Organize team-building events, corporate parties, and quarterly townhalls
• Collaborate with various departments to ensure seamless event execution
• Take ownership of the fourth-floor event space, managing logistics and setups
• Drive employee participation and engagement through in-office events
  
  

Administration

• Prepare reports, presentations (PowerPoint decks), and other documents for internal and external use
• Coordinate travel arrangements for executives and other team members when needed
• Assist with planning and organizing training sessions for external customers
• Manage communications and schedules across departments to ensure smooth operations
• Provide support in coordinating company-wide initiatives and programs
• Track and report on event and training participation, providing feedback for continuous improvement
• Support People & Culture with tasks like organizing employee recognition programs and maintaining records
  
  

The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

Knowledge, Skills & Experience

Knowledge & Skills

• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with event management tools is a plus
• Ability to work independently, with a proactive and detail-oriented approach
  
  

Experience

• 3+ years of experience in an administrative or event coordination role
• Experience in coordinating events and handling administrative tasks in a corporate environment
  
  

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