Clerk IV - Supervisor, ECC Admin Support Unit Emergency Communications and Operations Management Branch

The Edmonton Police Service (EPS) requires a highly skilled administrative professional to fulfill a unique and challenging position. This position will provide administrative support to the Divisional Management Team of the Emergency Communications and Operations Management Branch (ECOMB) and supervise the Emergency Communications Centre (ECC) Admin Support Unit within ECOMB. The successful candidate will be responsible for:

• Providing direct administrative support to the Divisional Management Team (DMT) of the Emergency Communications and Operations Management Branch (ECOMB).
• Supervising a team of schedulers and administrative assistants in the Admin Support Unit.
• Review and approval of time sheets for casual/relief employees within the Emergency Communications Centre
• Creation of policy and procedures related to effective scheduling for a 24/7 emergency response environment
• Meeting Management & Scheduling including preparation and distribution of meeting packages and minute taking.
• Creating, designing, and proof-reading documentation to a high standard including e-mails, letters, reports, memoranda and presentations
• Calendar management for the DMT
• Managing incoming and outgoing correspondence and communications in a timely manner to ensure efficient communication flow
• Supporting the DMT by tracking the assignment and management of tasks including providing regular status updates.
• Preparing travel arrangements, expense claims and reconciling VISA statements
• Assist with the research and provision of information to the DMT to inform divisional bulletins, briefing notes and other adhoc reports
• Analyze and review monthly operating budget variance reports and provide commentary to the DMT
• Financial reporting to the DMT and the Province of Alberta for the Alberta 9-1-1 Grant Program and related expenditures
• Preparing tracking sheets and assigning to their respective areas
• Monitoring diary dates to ensure tasks are completed on time and following up when tasks are late
• Other related duties as assigned
  
  
  

Qualifications:

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college.
• A minimum of five (5) years diversified word and information processing experience and providing assistance to a mid- to high-level executive.
• Previous experience supervising a team responsible for complex administrative work
• Proficient in the use of Microsoft Office Products including Word, Excel, PowerPoint, MS Teams, MS Forms, SharePoint and Adobe Acrobat Pro
• Analytical and problem-solving skills. Impeccable attention to detail
• Trustworthy and a high degree of integrity when dealing with sensitive and confidential information
• Exceptional organizational, time management, and prioritization skills
• Ability to work independently with minimal supervision
• Ability to multitask within a cohesive team environment
• Strong financial management skills
• Knowledge of relevant Collective Agreements and acceptable labour practices relating to shift scheduling of civilian and sworn employees
• Knowledge of staffing requirements and scheduling practices in an Emergency Communications Centre or equivalent environment
• Excellent communication (verbal and written) and interpersonal skills
• Flexible and the ability to adapt to changing demands in a fast-paced environment
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.
  
  
  

Hours of Work:

33.75 hours per week, Monday to Friday. Hours of work may be subject to the terms and conditions of a variable hours of work program.

Salary Range:

21M, Salary Grade: 036, $34.31 - $43.09(Hourly), $2,315.90 - $2,909.10 (Bi-Weekly), $60,445.64 - $75,927.90 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General:

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer. We welcome diversity and encourage applications from all qualified individuals.
• Please include a current resume and covering letter with your online application.
  
  
  

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labour mobility between the Provinces. Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

HR Technician: BS