ES4Y_Peel - Administrative Assistant

At Achev, we believe that everyone deserves an equal opportunity to build a better life and a successful future. For more than 30 years, we have dedicated ourselves to helping diverse Canadians and newcomers achieve their full potential. Today, we are one of the largest providers of employment, newcomer, language, and youth services in the Greater Toronto Area. Our dedicated team of nearly 400 staff delivers a wide range of innovative, high-quality, and personalized programs and services that empower our clients to prosper and our communities to thrive.We thrive in a OneAchev culture where collaboration and an integrated service delivery will positively impact Achev’s resiliency, agility, success, and growth.

Join us in helping diverse Canadians and newcomers achieve their full potential!

Achev’s latest Impact Report: www.Achev.ca

Summary

The Administrative Assistant will perform administrative and divisional support duties including; scheduling, writing correspondence, addressing phone or email requests, creating reports and presentations, completing spreadsheets, tracking report submissions, maintaining filing, organizing and hosting meetings, etc. This role supports Programs and Services with a focus on Youth Services and associated projects.

Description

• Schedules meetings, distributes agendas, hosts online meetings, and takes minutes
• Preparing government program cash flows
• Enter participant details into GCOS
  
  

Supports with intake and recruitment as needed

• Reviews and re-routes emails and calls as needed
• Assists in organizing, gathering input, and editing report submissions – annual reports, proposals, narratives
• Conducts polls and organizes/creates online surveys
• Assists with supplies ordering, monitors project expenses and updates cash flow forecasts
• Produces tables, charts, graphs and dashboards for reports and presentations
• Creates PowerPoint presentations including finding/inserting graphics and tables
• Composes and edits correspondence
• Reviews and uploads information to internal portals
• Collects and consolidates sensitive information and distributes information as directed
• Communicates with management, internal staff and project stakeholders
• Assists with corporate reception (in-person one day per week)
• Assists with new project set-up processes, ordering, tracking and site operational issues
• Other project duties as assigned
  
  

Job Qualification

• Requirements
• Post-Secondary Education required
• 3-5 years related experience supporting executive director or leaders in management, preferably in a non-profit organization
• Highly proficient in Microsoft Outlook and Office (Word, Excel, and Power Point), Adobe Acrobat
• Familiarity with MS Office Suites and SharePoint an asset
• Knowledge of GCOS system
• Experience updating cashflows and consolidating with Detailed Transaction Reports
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Experience using databases and portals an asset
• Very strong interpersonal skills and the ability to build relationships
• Expert English writing and verbal communication skills, French or additional languages an asset
• Strong problem-solving and decision-making capability
• Highly resourceful team-player, with the ability work well independently as well
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve goals and meet deadlines in a fast-paced environment
• Over 2 years experience in preparing government cash flows and budgets for proposals
• Familiarity with Budget Detail Template document under YESS funder
  
  

We’re looking to welcome people to our diverse, inclusive, and authentic workplace. We especially welcome applications from members of racialized groups, Indigenous peoples, persons with disabilities, persons of diverse sexual orientations and gender identities and others with the skills and knowledge to productively engage with diverse communities. We are committed to a selection process and work environment that is inclusive and barrier-free. So, if you’re excited about this role or another one, please apply on our website www.achev.ca