Administrative Assistant – PSP
Canadian Forces Morale and Welfare Services
Date: 5 days ago
City: Ottawa, ON
Contract type: Full time
Who We Are
CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.
THE ROLE
Under the supervision of the Administrative Supervisor, the Administrative Assistant – PSP HQ works as a team member in the General Office, providing administrative support to Personnel Support Programs (PSP) staff, including records management, proof-reading and formatting documents, preparing files for review, distribution, and transmission, data entry and compilation, creating reports and spreadsheets, mass mail outs, and minute taking. You will maintain lists pertinent to the Division including contact, distribution, and mailing lists. You will assist with conferences and meetings including logistical preparations, set up, and collecting, preparing and organizing information. You will assist managers with new staff including in clearance, building passes, ID Cards, and obtaining IT resources and accounts. You will assist in the development and maintenance of Standard Operating Procedures within the General Office.
Qualifications Needed
Education, Certifications and Licenses
College diploma or certificate in office administration, business administration, or a related field AND some years of experience in office administration or in a related field
Experience
In office administration
In proofreading and editing
In data entry, data manipulation, record-keeping and retrieval techniques
In maintaining filing systems
In invoice processing
In drafting correspondence and reports
In making travel arrangements and processing travel claims
In organizing meetings, events and conferences
In designing, updating and maintaining electronic reporting forms
In minute taking and transcribing notes
In conducting research
Competencies
Client focus, organizational knowledge, communication, innovation, teamwork and leadership
Language Requirements
English or French Essential
Bilingual an asset
Reading: Functional
Writing: Functional
Oral: Functional
Benefits Available
Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.
Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
Retirement Planning: A Group Savings Plans.
Learning and Development: Online learning opportunities and second language training.
Perks: Discounts through CF One Member Appreciation.
Other Information
This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager.
START DATE
04 November 2024
INCLUSION AND ACCOMMODATION
CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. Workplace accommodation measures are available to all candidates identifying a need during the selection process.
Ontario
CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.
THE ROLE
Under the supervision of the Administrative Supervisor, the Administrative Assistant – PSP HQ works as a team member in the General Office, providing administrative support to Personnel Support Programs (PSP) staff, including records management, proof-reading and formatting documents, preparing files for review, distribution, and transmission, data entry and compilation, creating reports and spreadsheets, mass mail outs, and minute taking. You will maintain lists pertinent to the Division including contact, distribution, and mailing lists. You will assist with conferences and meetings including logistical preparations, set up, and collecting, preparing and organizing information. You will assist managers with new staff including in clearance, building passes, ID Cards, and obtaining IT resources and accounts. You will assist in the development and maintenance of Standard Operating Procedures within the General Office.
Qualifications Needed
Education, Certifications and Licenses
College diploma or certificate in office administration, business administration, or a related field AND some years of experience in office administration or in a related field
Experience
In office administration
In proofreading and editing
In data entry, data manipulation, record-keeping and retrieval techniques
In maintaining filing systems
In invoice processing
In drafting correspondence and reports
In making travel arrangements and processing travel claims
In organizing meetings, events and conferences
In designing, updating and maintaining electronic reporting forms
In minute taking and transcribing notes
In conducting research
Competencies
Client focus, organizational knowledge, communication, innovation, teamwork and leadership
Language Requirements
English or French Essential
Bilingual an asset
Reading: Functional
Writing: Functional
Oral: Functional
Benefits Available
Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.
Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
Retirement Planning: A Group Savings Plans.
Learning and Development: Online learning opportunities and second language training.
Perks: Discounts through CF One Member Appreciation.
Other Information
This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager.
START DATE
04 November 2024
INCLUSION AND ACCOMMODATION
CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. Workplace accommodation measures are available to all candidates identifying a need during the selection process.
Ontario
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