Event and Travel Coordinator

Event and Travel Coordinator

"Building financial foundations for families to empower them today and leave a legacy for tomorrow".

Experior Financial Group Inc. is looking for a motivated Event and Travel Coordinator who works well with others but is also able to work independently and thrive working with multiple tasks on the go. This position offers exciting challenges and the chance to learn new skills. This role best suits someone that can adapt to change quickly, enjoys interacting with clients, and considers organization one of their best qualities.

As a member of our team, you will enjoy a positive work environment and be part of a dynamic group that values dedication and enthusiasm. We offer excellent opportunities for career advancement to those who are committed and strive for excellence.

Responsibilities

• Collaborate and work alongside the events team in planning all company events (Up to 2000+ attendee’s), including virtual and in-person gatherings.
• Assist in overseeing all travel requirements needed for the company.
• Drive the company’s mission by always representing our vision in every event.
• Ensure financial success of events and travel including but not limited to flights and accommodations with effective costing by adhering to budgets set out by leadership.
• Ensure adherence to all Compliance regulations.
• Gain a complete understanding of the requirements for each event.
• Research, evaluate and negotiate with potential vendors.
• Communicate professionally with guests, speakers, and stakeholders.
• Gather contracts for review by leadership and communicate logistical requirements of the event with the venue and other vendors.
• Day-to-day administration of events and programs including placing orders, monitoring vendors, travel planning, reservations, facilitating company attendees, monitoring registration, tracking RSVPs, answering questions, and resolving issues
• Assist with ticket sales and inquiries for events.
• Research and compare available travel and hotel accommodations to identify the best available option if travel is needed.
• Prepare travel itineraries and distribute travel arrangements and schedules to all appropriate staff.
• Obtain approval from leadership for travel requests and expenses that exceed established budgets.
• This role will require occasional travel (Canada, USA, and/or Mexico).
• Perform other related duties as assigned.

Skills and Qualifications

• 2+ years' experience in event planning and/or travel coordination in a corporate environment.
• Education in event management, hospitality management, public relations or travel and tourism administration is considered an asset.
• Track record of creative and successful events
• Experience working with colleagues in graphic design, sales, and marketing considered an asset.
• Excellent organizational, communication, negotiation, and multitasking skills
• Experience working with and following allocated expense budgets for event and/or travel requirements.
• Experience coordinating travel and event logistics is an asset.
• Must be highly proficient in Excel.
• Knowledge of Word, PowerPoint, and Adobe Acrobat.
• Strong working knowledge of the travel industry considered an asset.
• Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.
• Willingness to travel and possession of a valid passport.

What Experior Financial Group Inc. can offer you:

• Work-life balance with paid vacation and sick days
• Competitive compensation with guaranteed annual salary increases
• Comprehensive medical, dental, and vision benefits
• Flexible work options: on-site and hybrid
• Career growth and development opportunities
• Diverse team environment
• On-site parking and weekly grocery orders (on-site only)
• Straight day shifts with no weekends
• Company events and celebrations
• Tuition reimbursement
• Company-provided equipment

Employees were surveyed in 2023 & 2024 and Experior Financial Group Inc. has been certified a Great Place to Work!