ADMINISTRATIVE ASSISTANT

EXTRAORDINARY PEOPLE. EXCITING POSSIBILITIES. GREAT OPPORTUNITY.

Custom Truck One Source has changed the way the industry looks at specialized truck and heavy equipment solutions. With sales, rentals, aftermarket parts and service, equipment customization, remanufacturing, financing solutions, and asset disposal, our team of experts, vast equipment breadth and integrated network of locations across North America offer superior service and unmatched efficiency for our customers. Your success is what's next with Custom Truck One Source.

Are you a driven candidate with solid experience? If so, we are looking for you! We are looking for a Administrative Assistant who will partner with our team. The role is located at our Calgary, Alberta Canada location.

THE IDEAL CANDIDATE

You understand the heavy equipment business and have a drive for being an active part of solutions. You set the bar high and set an example for other leaders and colleagues on how to work collaboratively with the highest level of integrity.

Primary Responsibilities

• Initiates contact of staff, identifying their needs.
• Greets and directs visitors.
• Plans and prepares for meetings.
• Responsive to management requests and manages time efficiently.
• Identification and anticipation of problems and resolutions.
• Requires excellent verbal and written communications and communicates effectively with public, customers, co-workers in a professional and courteous manner both orally and in writing.
• Works in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Ability to interface well with all customers, and all departments of the Company and to represent the Company in a highly professional manner.
• Takes and retrieves messages for staff.
• Takes messages or fields/answers all routine and non-routine questions.
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
• Types memos, correspondence, reports, and other documents.
• Opens and distributes mail and determines level of priority.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
• Orders, receives, stocks and distribution of office supplies.
• Performs clerical duties such as photocopying, faxing, filing and collating.
• Responsible for setting up and maintaining an organized file system.
• Able to work with minimum supervision, capable of self-checking work.
• Ability to learn.
  
  

POSITION TYPE/EXPECTED HOURS OF WORK

Must be available and accessible during the “core” work hours of 8:00 AM to 5:00 PM, Monday through Friday

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities but does serve as a coach and mentor for other positions.

COMPETENCIES:

• Punctuality.
• Flexibility.
• Excellent telephone etiquette.
• Collaboration skills.
• Exceptional drive.
• Excellent verbal communications skills.
• Able to work with minimum supervision
• Able to multi-task.
• Strong knowledge of MS Office (Word, Excel, Outlook)
• Ethical Conduct.
• Technical Capacity.
• Time Management
• Organizational Skills
• Problem Solving/Analysis.
• Discretion.
• Thoroughness.
• Initiative.
• Abides by all laws, regulations, policies, work procedures and instructions.
• Professional appearance.
• Business casual.
• Abides by all safety rules, and, if applicable, uses appropriate safety equipment in designated areas.
  
  

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must possess a strong work ethic.
• Ability to work well with others.
• Able to finish projects in a timely manner.
• Highly organized, detail-oriented, delivering accurate and polished work.
  
  

EDUCATION And/or EXPERIENCE

Two years of related experience and/or training; or equivalent combination of education and experience involving serving as an administrative assistant/receptionist, computer operator in an administrative environment and customer focused environment. Ability to operate telephone, photocopier, fax machine and PC workstation. Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and other software (Office) and a minimum typing speed of 60 words per minute accurately. Work requires continual attention to detail in establishing priorities and meeting deadlines.