Document Controller, for COWI in North America

Document Controller

North Vancouver

Regular, Full time

Hybrid

Do you want to join one of the leading engineering consulting companies, creating value for customers, people, and societies worldwide? Are you a strategic thinker with the ability to quickly problem-solve issues in a time-sensitive setting on multiple and competing deadlines? Can you assist in establishing project document management systems, including record storage, archiving, tracking, and compliance.? Then join us and we can be great together!

Turn challenges into sustainable solutions
We are looking for a Document Controller to join our Canadian office and work within a functional team that is responsible for facilitating the document control management core functional processes at a project level in the planning, execution and close-out phases.  Together with customers, partners, and colleagues, we shape a future where people and societies grow and flourish. We do that by co-creating sustainable and beautiful solutions that improve the quality of life for people today and many generations ahead.

Your key responsibilities will be to:

• Ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up by implementing and maintaining a coordinated and consistent filing system;
• Perform document storage activities which involves scanning documents, copying documents, physically or electronically filing documents, organizing documents and ensuring documents are saved and safeguarded;
• Ensure that all filing is up-to-date and in accordance with Quality Management System procedures;
• Registering all incoming and outgoing correspondences, site instructions, change orders, NFC, RFI, CVI ,RFM , letters, staff daily report, submittals and other forms of pertinent documents from the client and subcontractors, coordinate between other Consultants & Contractors;
• Coordination with the respective project managers, discipline leads, secretaries and other staff to ensure correctness of the records;  and
• Maintain up to date Database Register showing document details and revision status.
  
  

Your skills. Our team. Together we design the future
The first step to growth in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.

On top of that, you will:

• A bachelor’s degree in business management, engineering, construction management or related discipline is considered an asset;
• A minimum of 3 years’ experience working for contractors or engineers/designers in document management within the Architectural, Engineering, and Construction industry;
• Experience and proficiency in using multiple types of electronic document management systems (EDMS), experience with Aconex is considered an asset;
• Proven leadership experience working with multiple stakeholders;
• Very good interpersonal and team collaboration skills;
• Strong written and verbal communication, attention to detail, and organisational skills;
• Flexible and be a proactive team player.
  
  

A place to work and so much more
 

At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity - and sometimes even our courage - to create the solutions the world needs today to enable a better tomorrow. That is why we say no to fossil-based projects and aspire to have 100% of our revenue come from activities that move our customers towards sustainability.

We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.

With offices primarily located in the Nordic region, the UK, North America and India, we are currently more than 8,000 people who bring their expertise in engineering, architecture, energy and environment into play.

What we also offer:

Being part of the COWI community offers more than just an attractive salary. We take care of our people both professionally and personally.

Some of our benefits include:

Flexible working arrangement | Top-up parental and childbirth recovery leave | Fantastic close-knit team with a wealth of knowledge to share! | Full-time hires get minimum of 3 weeks' vacation to start | Floating holiday to celebrate employee diversity | Paid sick leave | Annual Fitness spending account. Yes, you can use this for a ski pass, yoga or gym membership | Group RRSP program with company matching | Personal and professional development fund | Parking or public transit allowance | Extended Health coverage with 100% of premiums paid by us | Employee Assistance Program (EAP) | STD, LTD, AD&D, and Life Insurance | Referral incentive program| Frequent social events

Base compensation: $65,000 to $90,000 for North Vancouver location only. Actual compensation is subject to variations due to education, experience, skill set and/or location

Got more questions?
If you have any unanswered questions about the role or what we have to offer, please reach out to Talent Acquisition Administrator Mehul Jain at [email protected].

Get to know us even better at our website, www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve and what life is like at COWI.

Equal opportunity employer

COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, COWI complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.