Sr. Administrative Assistant

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is looking for a Senior Administrative Assistant to join our team in Calgary, AB. This is a Full-time role. The incumbent will be responsible for overseeing the administrative function for a designated business line / office and will provide additional administrative support as required.

• Manages the day to day administrative functions for an AECOM office
  • Point of contact for office equipment, boardroom technology and office supplies needed on a day-to-day basis.
  • Oversees management of office security system
  • Accountable for Reception management and provides back up support
  • Supports Safety and Quality initiatives in the office.
  • Implement important employee engagement programs.
  • Engage with IT on the latest updates and enhancements.
  • Coordinate local on-boarding of new hires.
  • Liaise with corporate services on upcoming initiatives and implementation. 
• Provide senior level administrative support to area Business Lead (BL) including, but not limited to;
  • Utilize advanced level MS Word skills to prepare and format client report submissions using AECOM Word templates.

• Manage and coordinate BLs schedule
• Prepare monthly management reports as required from Salesforce and other sources
• Schedule and attend planning meetings with BL to review and discuss upcoming initiatives, programs and weekly action items; schedule to be dictated by BL
• Engage with BL for appropriate execution of contracts and other documents
• Coordinate / attend management meetings as directed ensuring meeting materials are distributed in advance  
• Responsible for BL communications including; New Hires Announcements and Project Wins and Profiles

• Provide administrative support to Team Managers, Lead Engineers/ Project Managers and Business Line team members through proactive engagement with employees.
• Coordinate team social functions in a timely manner as directed.
• Provide additional administrative support as required.
• Maintain the confidentiality of sensitive information.

Qualifications

Minimum Requirements:

• GED or High School completion.
• A minimum of 6 years of relevant administration experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications:

• College Diploma or University Degree in Business / Office Administration program or alike
• Minimum 5-8 years’ experience in similar role
• Knowledge of the corporation’s business activities
• Well versed in all administration programs and policies
• Proficiency with Microsoft Word, Excel, Power Point and Outlook.
• Excellent communication skills, both verbal and written.
• Strong organizational and time management skills.

• Initiative and self-managing skills to be able to work independently with minimal direction.
• Proactive team member and team player

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.