Reception / Site Coordinator

To Apply for this Job Click Here Aplin is seeking a dynamic and highly organized individual to join our client’s team as a Receptionist in Acheson. This role is perfect for someone who enjoys engaging with people, thrives in a fast-paced environment, and excels in providing exceptional service. The Receptionist will be the first point of…

To Apply for this Job Click Here

Aplin is seeking a dynamic and highly organized individual to join our client’s team as a Receptionist in Acheson. This role is perfect for someone who enjoys engaging with people, thrives in a fast-paced environment, and excels in providing exceptional service. The Receptionist will be the first point of contact for visitors and employees, ensuring a welcoming and professional atmosphere while also supporting various administrative and event-related tasks.

If you’re passionate about organization, customer service, and love the idea of contributing to a positive workplace culture, this role offers an exciting opportunity to make a difference. This is a temp to perm position!

Responsibilities:

• Welcome and assist visitors, ensuring a positive and professional first impression.
• Manage phone communications, direct inquiries, and provide accurate information to internal and external stakeholders.
• Plan and coordinate company events, including annual celebrations, employee gatherings, and team-building activities.
• Oversee the production and distribution of company newsletters, keeping employees informed about important updates and announcements.
• Support the Human Resources department by assisting with recruitment, onboarding, and new employee orientations.
• Handle administrative duties, including managing employee access (locker assignments, swipe cards) and coordinating vendor services for site operations.
• Organize catering for meetings and events, ensuring that all arrangements run smoothly.
• Assist with document creation and facility communications, helping to maintain clear and effective internal messaging.
• Provide backup support for HR systems administration, such as LMS (Learning Management System).
• Participate in the Social Committee to foster a fun and collaborative work environment.
• Complete other administrative tasks and responsibilities as assigned.
  
  

Qualifications:

• Post-secondary education in Business Administration, Human Resources, or a related field.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), with experience in Adobe InDesign being an asset.
• Ability to quickly learn and navigate HRIS (Human Resource Information System) and LMS platforms.
• Exceptional organizational skills, with the ability to multitask and manage a busy workload in a dynamic environment.
• Excellent communication skills, both written and verbal, with a professional demeanor.
• Self-motivated and driven, with a proactive approach to problem-solving and a high level of attention to detail.
• Comfortable with event planning and coordinating logistics for team activities and employee events.
• Professional appearance and the ability to represent the company with a friendly and approachable attitude.
  
  

This role is a key position for anyone who enjoys variety in their work, values teamwork, and is passionate about contributing to a positive and efficient workplace culture.

Aplin is an award-winning employment agency dedicated to connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and there are no fees to apply for our jobs or to engage with our recruiters in finding a new career. Companies hire us to help them expand and diversify their teams. All applicants must be legally entitled to work in Canada, which includes having the appropriate documentation, such as a work permit.

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