Administrative Coordinator

Description

Our non-profit client based in Downtown Vancouver is currently seeking an organized and proactive Office Coordinator. The successful candidate will play a crucial role in supporting the operational needs of the COO and Senior Leadership Team, ensuring operations are efficiently and effectively executed.

Responsibilities

• Support the COO and Senior Leadership Team's daily needs including coordinating and planning meetings and event logistics, drafting meeting minutes, preparing follow-up deliverables, and maintaining accurate data in the relationship management databas
• Manage human resource duties including the hiring process completion, onboarding new hires and maintaining employee records
• Compose and/or edit a variety of documents such as confidential correspondence, memoranda, agreements and proposals
• Manage inquiry email accounts and support website updates
• Maintain the company filing system, filing and retrieving documents, records and reports
• Manage stakeholder database to assist fundraising initiatives and prospect management
  
  

Requirements

Qualifications:

• Post-Secondary degree preferred
• 3-5 years of experience in a similar role
• Proven ability to maintain composed when handling complex issues with sudden changes and competing priorities
• Strong organizational and administrative skills, capability to work independently with minimal direction
• Professional and pleasant demeanor when communicating with all types of personalities
• Demonstrable ability to handle sensitive and/or confidential matters with discretion
• Meticulous attention to follow-up detail
• Excellent judgment and problem-solving skills
• Proactive, able to anticipate needs and to mitigate issues
• Extensive technical skills with Office products and Google Suite
• Exceptional flexibility and adaptability to an ever-changing work environment
• Excellent English language skills (written and oral)
  
  

The successful candidate will have proven ability to remain calm under pressure, strong problem-solving skills, excellent judgment, and impressive adaptability in a dynamic work environment. If you meet the above qualifications and are ready to take on a pivotal role in a non-profit organization, we would like to hear from you. Please reference job number 05060-0013097061 in all correspondence.

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