Proposal and Tender Specialist (contract)

Reporting to the Manager of Sales Operations, and as a member of the Sales & Marketing team, the Proposal and Tender Specialist is responsible – with little supervision – for producing all types of standard and non-standard commercial proposals (including proposal requests, responses to Tenders, RFPs, etc.) and getting the appropriate reviews and approvals to ensure that our final offers protect the corporation’s interests and intellectual property, maximize financial and operational performance, and minimize the risks for the corporation.

When producing proposals, the Proposal and Tender Specialist will collect all pertinent information, produce the pricing sheet, draft the proposal, and ensure it is reviewed and approved by all required stakeholders.

This is a minimum of 12-month mandate with a possibility of extension

Commercial Proposals

Roles and Responsabilities

• Act as proposal producer for all assigned proposals (from the assignment to the delivery of the final product) including the following, whenever applicable:
• Review and understand internal request and/or Customer requirements
• Review account history to ensure consistency in pricing and response
• Actively participate in the proposal strategy definition by researching internal and external information, proposing ideas, options and creative ways to present proposals and pricing, keeping in mind our Customers’ differences in culture, as well as economic and political situations in order to adapt/optimize our offering accordingly
• Organize proposal preparation meetings
• Review and understand terms and conditions (e.g. contractual terms, delivery delays, etc.). Identify and communicate exceptions and potential risks
• Prepare and publish a project schedule to ensure the proposal will be delivered before or on the due date and time
• Where additional technical, contractual, or any other information is required (including external services such as notarization, legalization, etc.), ensure tasks are assigned and clearly communicated to the appropriate person and/or department within LeadsOnline (e.g. Sales,
• Marketing, Engineering, GCS (Global Customer Solutions), Finance, Contracts, or others as required) and ensure information is received within the required timeframe
• Draft answers to standard and complex technical and commercial requirements, and integrate input from other stakeholders to ensure a homogeneous and accurate offer that respects corporate standards
• Peer review of proposals and pricing produced by other team members
  
  

Sales Operations Content Management

• Upkeep of Customer Relationship Management (CRM) software
• Proposal templates and content
  
  

Key Competencies/Skills

• Ability to work independently
• Good understanding of pricing models and strategies
• Good understanding of Customers’ (both internal or external) needs and requirements
• Ability to turn needs and requirements into an appealing offer
• Experience in continuous improvement, process and tool developments
• Pursue everything with energy, drive and a proactive attitude; anticipate emerging issues and prepare to address them
• Flexible and dynamic with the ability to multi-task and work under pressure, with tight deadlines and shifting priorities
• Strong attention to detail
• Excellent organizational skills
• Develop relationships based on professionalism, respect and trust with all coworkers
• Possess good cultural sensitivity and awareness
• Takes ownership of assignments with a view to completing tasks while focusing on tangible results
  
  

Qualifications And Experience

• Education: relevant College (CEGEP) or University degree in Administration, Marketing, Finance
• Minimum 3 years’ experience
• Excellent communication skills (both written and spoken) in English and Portuguese with a working knowledge of French. Spanish is a definite asset.
• Good understanding of contracting concepts, including financial and legal instruments (letter of credit, bonds, power of attorney, etc.), revenue recognition rules, and international trading rules and regulations (e.g. Incoterms)
• Word and Excel: intermediate or advanced
  
  

Fluency in English is required for this position as it will be necessary to communicate with colleague s, partners, suppliers, and customers located abroad. More than 99% of FT's sales are done outside of Quebec; its pro ducts and services are sold in more than 80 countries, and it has offices in the United States, Europe, Asia, and Africa.

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