Administrative Coordinator

Overview

The Administrative Coordinator, Diagnostic Imaging is responsible for the overall coordination of several functions to support the Diagnostic Imaging program. The Administrative Coordinator assists with enquiries and problem solving issues with internal and external contacts on a daily basis. The incumbent is responsible for organizing and supporting departmental meetings and events, coordinating special projects, managing payroll, completing staff schedules, supporting human resources processes such as recruitment and attendance management, ordering supplies/equipment for the individual departments and updating the departmental intranet and internet. Broader initiatives include coordination and reporting for external Diagnostic Imaging work, including but not limited to Ontario Breast Screening Program, Wait time information system, and other safety reporting to the MOHLTC. In addition, this role will be responsible for assisting with covering vacations in admin peer group as required.

EDUCATION

• Post Secondary in Office Administration or equivalent required
• Undergraduate degree preferred.
  
  

Qualifications

• 5 years of recent relevant experience in an administrative role
• Experience in health care environment required, hospital based experience an asset
• Flexible working hours to accommodate departmental needs
• Proven customer service orientation; must be friendly and demonstrate professionalism at all times
• Proven ability to develop and maintain relationships with internal and external partners and to work effectively in a team based environment
• Demonstrated excellent interpersonal skills
• Excellent and effective written and verbal communication skills including proficiency in preparing agendas, taking minutes, drafting written correspondence and designing organizing systems
• Proven project management and organizational skills with the ability to juggle multiple priorities, manage time wisely, work well independently and track progress of initiatives
• Demonstrated accountability including collaborative problem solving, effective decision making and sound critical thinking skills
• Demonstrated computer literacy, proficient in all programs in Microsoft Office is required; website management is an asset
• Demonstrated ability to participate in quality initiatives including collection and presentation of data
• Embody MGH core values
• Demonstrated proficiency with the Payroll System and the SRM ordering system
• Typing speed of at least 50 WPM required
• Good work and attendance record required.
• All employees of Michael Garron Hospital (MGH), a division of Toronto East Health Network (TEHN) [formerly Toronto EastGeneral Hospital (TEGH)] agree to work within the legislated practices of the Occupational Health and Safety Act of Ontario.
• All employees of MGH are responsible to contribute to a transparent culture of patient and staff safety by adhering to and abiding by patientand staff safety policies and procedures set by MGH.
• All employees are accountable for protecting the psychological health and safety of themselves and their co-workers through adherence to MGH's policies and practices.