File Management Clerk - 6 Month Contract

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.

Osler is currently recruiting for a File Clerk in our Toronto office to support the Firm with file maintenance of client physical and electronic documents. This position requires superior multi-tasking, administrative and communication skills. The successful candidate will demonstrate initiative, have the ability to work in a fast-paced environment, and have excellent organizational skills and is detail-oriented.

Major Responsibilities:

Demonstrating discretion and confidentiality, strong attention to detail, strong organizational, teamwork and customer service skills, you will:

• Assist all legal practice areas with the physical and electronic filing of client documents using the alpha-numeric filing system and e-filing protocols. This includes organizing documents within files, photocopying, scanning and creating labels
• Facilitate file retrieval requests with the Records Management Department.
• Maintain inventory of file content for storage, and coordinate off-site file retrieval requests. This includes preparing inventory sheets of file content in boxes, entering information into our Records database and quality checking files before sending off-site.
• Ensures master file list is updated for Legal Professionals.
• Perform other related duties as assigned
  
  

This role requires accurate data-entry skills and basic technical skills including MS Word, Excel and Outlook. Adobe Pro would be an asset.

Position Requirements:

Education and Experience

High school diploma plus one year clerical/business experience. An equivalent combination of education, training and experience will be considered.

Knowledge and Skills

Basic Computer Skills including MS Word, Excel and Outlook, Adobe Pro

• Knowledge of records management policies and procedures, records management software and database applications such as File Trail
• Accurate data-entry skills
• Strong attention to detail
• Solid verbal and written communication
• Strong teamwork and customer service skills
• Ability to multi-task and problem solve
• Solid organizational and time-management skills
  
  

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.