Booking Coordinator

POSITION TITLE: Booking Coordinator

DEPARTMENT: Administration

CLASSIFICATION: MGO-05

SALARY RANGE: Starting at $56,100.00 Per Annum

POSITION TYPE: Full-time, Permanent

LOCATION: Saskatoon

ACCOUNTABLE TO: Deputy Chief of Administrative Transformation

Brief Overview

Under the direction of the Deputy Chief of Administrative Transformation, Métis Nation-Saskatchewan is seeking a strong team player committed to quality service, to carry out all internal travel bookings for MN–S. This full-time position will be based at the Métis Nation Saskatchewan office in Saskatoon, SK.

Key Responsibilities

• Responsible for all travel bookings for MN–S; accommodations, car rentals and flights.
• Develop and present pricing and service options for large purchases (hotel room blocks, airline ticket blocks, corporate events, etc.), including saving analysis, vendor offering comparisons, and solution recommendations.
• Negotiate prices, terms and conditions, and services, including contract reviews.
• Ensure compliance with MN–S travel policies, procedures, regulations, and guidelines.
• Maintain internal tracking documents, spreadsheets, and create reports.
• Collaborate with other departments and ministries to understand their travel requirements.
• Be available for on-call requests and troubleshooting during travel.
• Assist Event Coordinators with event bookings and logistics.
• Liaise with finance department to reconcile invoices and financial statements to ensure proper cost coding.
• Provide meeting supports for Sr. Management.
• Administrative support and additional duties as assigned by the Administration Manager.
  
  

Qualifications

• Minimum 3-5 years experience in an administrative role or other similar position.
• An undergraduate degree in business, office administration, or a related field.
• Advanced computer skills including knowledge of Adobe and Microsoft Office programs Outlook, Word, Publisher, Excel, and PowerPoint.
  
  

Knowledge And Skills

• Knowledge of Métis culture
• Knowledge of office policies and procedures
• Strong communication skills including speaking, writing, and active listening skills.
• Strong computer skills (including Microsoft Word, Excel, database software, electronic communication tools such as Microsoft Outlook)
• Proficiency with basic office equipment (i.e. fax, photocopier, digital camera, shredder, and scanner)
• Strong time-management skills along with the ability to prioritize daily tasks, organizational skills, and effective decision-making abilities.
• Willingness to work within a team environment.
• Professional telephone etiquette
• Exceptional written and oral communications skills
• Excellent work attendance
• Sound problem solving and decision-making skills as well as attention to detail.
• Interpersonal skills and an ability to demonstrate tact and diplomacy in difficult situations.
• Embrace challenges and areas of rapid growth.
• Resiliency in dealing with changing schedules, timelines, and financial priorities.
• Adaptive to governmental priority shifts
  
  

Additional Requirements

• Valid Saskatchewan driver’s license and access reliable transportation
• Must undergo a Criminal Record Check with the Vulnerable Sector
• Please submit resume, references, and cover letter by 11:59pm on November 26, 2024.
  
  

Only candidates selected for an interview will be contacted.