Property Administrator (one-year contract)

At Carbonleo, we are experienced builders. Our large-scale real estate projects aim to create exceptional moments and sustainably improve the lives of the communities in which they are built, from an economic, human and environmental point of view. Would you like to help us achieve this? This could be the perfect role for you!

Who We Are

Carbonleo is a company whose mission is to create unique experiences through innovative real estate projects at the forefront of international trends. Proudly Quebec-based, our private real estate development and management company brings together a team with many years of combined real estate and retail experience.

Founded In 2012, We Now Employ More Than 170 People Who Work On Our Diverse And Exciting Projects In The Greater Montreal Area, Including

• Royalmount, a new Montreal destination in the heart of Midtown, where connectivity, creativity and sustainability form a unique whole. It is the first 100% carbon-neutral mixed-use project in the Americas, and the largest LEED Gold retail development in Canada. Royalmount boasts over 170 retailers, including 60 restaurants and experiential attractions.
• Quartier DIX30, Canada’s second-largest multifunctional shopping center, located in Brossard;
• The Four Seasons Hotel and Private Residences Montreal, a luxury lodging and dining destination located in the heart of downtown.
  
  

WE OFFER

• One-year contract with a competitive salary;
• A schedule adapted to individual needs;
• Significant benefits, 100% company-paid, including an employee assistance program and access to virtual medicine services;
• An unlimited vacation policy;
• Daily office snacks;
• Bright, modern offices;
• An intrapreneurial culture.
• A growing company with many opportunities for advancement!
  
  

THE POSITION

We are looking for a Property Administrator for our Quartier Royalmount property located in Montreal. Reporting to the Director, Property Management. The successful candidate will provide exceptional service to tenants, and support the management team while maintaining a harmonious relationship with all stakeholders.

Responsibilities

Suppliers

• Work with the operations team to track work in progress, obtain all required documentation and monitor costs;
• Prepare and manage purchase orders in Yardi, and manage invoices.
  
  

Tenants

• Maintain positive relations with tenants through professional and efficient responsiveness, ensuring that tenant expectations and landlord criteria are met;
• Coordinate and distribute all relevant tenant communications;
• Follow up files such as; insurance, contact lists, sales reports, meter readings, rebilling to tenants and ensure accuracy of information in the system;
• Assist in the preparation and implementation of initiatives to increase and maintain the quality and effectiveness of tenant relations;
• Coordinate and track tenant events;
• Receive and process service requests from tenants;
• Ensure collection of overdue accounts.
  
  

Accounting

• Maintain building energy consumption;
• Maintain relevant building information on dedicated platforms;
• Assist in the preparation of various monthly reports and budgets;
• Manage accounts receivable; account reconciliations and validate the list of pre-authorized payments on a monthly basis.
  
  

Administrative support

• Coordinate site visits and monitor tenant fit-ups and moves;
• Conduct regular property inspections;
• Manage recycling programs and promote service to tenants;
• Assist in the preparation of surveys, certifications and recycling programs;
• Support the management team in ongoing initiatives and projects;
• Participate in special projects and other tasks as required.
  
  

OUR IDEAL COLLEAGUE

• Bachelor’s degree in business administration or other education with relevant experience;
• Autonomy, resourcefulness and leadership;
• 3 years’ experience in a similar position in commercial real estate;
• Bilingual, both written and spoken;
• Good computer skills, MS Office suite, Yardi (asset) and other related platforms;
• You are comfortable managing several files simultaneously;
• Professional integrity;
• Excellent working relationships;
• Customer service approach.
• Experience in real estate accounting an assest.
  
  

Diversity, equity and inclusion are our top priorities

At Carbonleo, we are proud ambassadors of equality in employment, and we prohibit discrimination based on age, skin color, origin, religion, gender, sexual orientation or any other characteristic protected by federal, provincial and municipal legislation. We are committed to creating and maintaining an accessible and inclusive workplace. If we contact you for an interview and you require special support, please let us know!

Are you interested in this position? We’d love to hear from you! You can apply by sending your curriculum vitae and a short introductory text to [email protected]. Please note, however, that only those selected will be contacted to begin the recruitment process.