ADMO Executive Support

Job Information
Job Title: ADMO Executive Support
Job Requisition ID: 64827
Ministry: Technology and Innovation
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Temporary
Scope: Open Competition
Closing Date: November 25, 2024
Classification: Executive Support 2
Salary: $2,079.88 to $2,784.60 bi-weekly ($54,284 - $72,678/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx.

The Ministry of Technology and innovation delivers a wide range of crucial programs and services to Albertans and is responsible for the maintenance and protection of the governemnt’s information technology infrastrucuture. The Cybersecurity division is dedicated to proactively identifying and assessing threats to digital assets; protecting digital assets; detecting, responding to, and recovering from attacks directed against assets.

To learn more about Technology and Innovation and what it has to offer, follow this link: www.alberta.ca/technology-and-innovation.

Role Responsibilities

As Executive Support in the Cybersecurity division, you will play a key role in supporting the Assistant Deputy Minster’s office. You will serve as a liaison with external stakeholders, internal executive offices and other government Ministries. You will deal with challenging, high-profile issues of sensitive and confidential nature and require a thorough knowledge and understanding of departmental operations, policies and practices.

Your main responsibilities will include:

• Managing administrative operations within an Executive Office. This support will ensure effective and efficient operation of the office, including coordinating information flow and schedules to ensure issues are addressed in a timely manner
• Initiate, assign, monitor and track Action Request responses, ensuring due dates are met
• Review correspondence for accuracy, grammar and proper formatting
• Act as a branch liaison to ensure accurate and timely information is provided to the Executive Office
• Managing business deliverables within changing timelines and with the ability to adapt, prioritize and coordinate those activities
• Build and maintain strong supportive relationships with internal GOA stakeholders and external contacts
• Financial administration
• Records management
• Support the division with general administrative functions such as BERNIE requests for information technology, 1GX (the enterprise resource planning software used by the Alberta Public Service), staffing request coordination and other transactional responsibilities

To be successful in an Executive Support role you will be required to demonstrate:

• A high-level of independent action and thought
• Excellent verbal and written communication skills, including the ability to communicate effectively with offices of government executives and key stakeholders
• Public relations skills – professionalism and diplomacy
• The ability to multitask and organize conflicting priorities with competing deadlines
• Political acumen
• Sound judgment and initiative
• Excellent organizational skills and a keen eye for detail
• An ability to identify and set priorities
• Excellent coordination, planning and prioritization skills to ensure critical operational tasks are completed efficiently and accurately
• Troubleshooting skills that will enable you to solve issues as they arise
  

For a detailed copy of the job description, please visit this link.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Agility - You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.


Drive for Results - You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.


Develop Self and Others - You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.


Build Collaborative Environments - You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.


Develop Networks - You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues.


Systems Thinking - You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process


Creative Problem Solving - You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

High School Diploma and four years progressively responsible related experience; or equivalent as described below.

Equivalency - Directly related education or experience considered on the basis of:

• 1 years of education for 1 year of experience; or
• 1 year of experience for 1 year education

Assets:

• Previous experience supporting an executive office
• Experience with financial administration
• Experience with overall coordination of calendars and scheduling of senior executives
• Experience with Systems Applications and Products (SAP) systems or other Enterprise Resource Planning (ERP) systems (e.g., 1GX, Oracle, etc.)
• Experience with Microsoft Office Suite; Word (editing and formatting), Outlook (scheduling meetings), Power Point (presentation development), Excel (data entry)

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

A cover letter is recommended. In your cover letter, please provide information that clearly demonstrates how your qualifications meet the advertised requirements for this position.

In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part-time or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Pre-employment checks will be completed to assess the candidate’s suitability for a role. These checks can include (but are not limited to): references, criminal record check, and academic verification. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What we offer:

• Working for the Alberta Public Service – https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) – https://www.pspp.ca
• Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development – https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs
  

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.


Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Robbie Hoffman at [email protected].