Program Coordinator (Program Admin Officer 1-2) (Term)

Competition # : 44596

Department: Justice

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU - NSPG

Closing Date: 03-Dec-24 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child and spousal support and offers a range of services to help victims of crime.

Within Victim Services, we promote victims rights and interests and advise government on issues relating to victims of crime. We also work with justice partners and the community to develop policies and programs that address the needs of crime victims. We provide the victim, spouse, or relative, with information, support and assistance as their case moves through the criminal justice system. When criminal charges are laid, victims and family members can contact us directly for help. We provide a range of services including the following programs: Provincial Victim Services Program, Child Victim/Witness Program, Criminal Injuries Counselling Program, Victim Impact Statement Program, Restitution Program, Sexual Offense Legal Representation Program, and Independent Legal Advice (ILA) Program.

About Our Opportunity

As the Program Coordinator, you are responsible for the coordination/administration of programs, and initiatives that require innovative approaches, that have an impact on multiple functions and/or overall business results with the division or department. Responsibilities may include promotion, interpretation of a variety of programs, assessment of applications, monitoring of client files and program status, promoting and/or provision of information related to program management. Areas of program responsibility includes the Criminal Injuries Counselling Program, Occupational Health and Safety Counselling, and the Victim Impact Statement Travel Fund Project.

Primary Accountabilities

• Focus on Workplace Occupational Health and Safety files from within the province as a priority
• Assists in managing projects and initiatives based on program needs
• Use case management systems and other established management processes, procedures, and protocols.
• Assist in the review and assessment of applications, preparation, evaluation, and award of counselling grants to clients.
• Follow existing procedures to support the operation of the programs.
• Review counsellor applications in request to become approved counsellors.
• Coordinates and prepares documentation, communications for review and approval, while following up on pending issues.
• Track and report status of applicant and client files, projects, and programs.
• Produces accurate reports by collecting data from a variety of sources and inputting the data into standardized formats.
• Reviews program material to ensure all required information is captured.
• Coordinates Victim Impact Statement Travel Fund agreements.
• Supports internal/external communication in responding to queries and issues from clients and counsellors, providing guidance and clarification regarding programs.
  

Qualifications and Experience

To be considered for this opportunity, you have a bachelors degree in a related field and at least one year of experience in client services in the community, with specialized exposure to the criminal justice and/or counseling fields (or an acceptable equivalent). You are effective at managing and prioritizing a heavy workload effectively with excellent case management skills. In addition, you have strong organizational skills, and you undertake delegated tasks and work independently. The competency you have developed in mediating complaints and proactively identifying and addressing the needs and concerns of the program users will be important in this role.

In addition to your strong communication and interpersonal skills, you listen proactively and understand the perspectives of others. Your expertise allows you to work effectively with various stakeholders while developing program plans, reviewing and updating programs, and assisting with program evaluation.

The following would be considered assets: Experience working with victims of crime; Understanding of first-voice, trauma-informed and intersectional service delivery approaches; Previous program coordination experience; Knowledge of applicable government legislation (i.e. Victims Rights and Services Act, Criminal Code of Canada, Nova Scotia Workplace Occupational Health and Safety Act, and the Canadian Victims Bill of Rights).

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Include, but not limited to:

• Masters degree in a related field
• Two-year diploma and three years of related work experience
• Five years of related experience without any post secondary education

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• May be required to work overtime on occasion
• Majority of time is spent in a comfortable office setting
• Some site visits as required
  

Additional Information

This is a TERM employment opportunity with anticipated end date of November 7, 2025. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies
• Countless career paths
• Department Specific Flexible working schedules
  

Pay Grade: PR 06 - PR 10

Salary Range: $1,924.95 - $2,760.42 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].